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Senior Contracts Administrator - Professional Services/Project

Company: The Valley Transportation Authority
Location: Santa Clara
Posted on: May 11, 2022

Job Description:

Job Description

This is a project position responsible for BART contracts and will end once BART Phase II is completed.


Under direction, a Senior Contracts Administrator supervises public contract administration activities, particularly those for the services of architects and engineers (A&E); and performs highly complex contract administration work.

Distinguishing Characteristics

This advanced professional is the working supervisory level in the series. Incumbents supervise professional, support staff and consultants in addition to performing highly complex contract administration work. This class is responsible for a major functional area or program and must use substantial judgment and initiative in resolving problems and making recommendations, particularly regarding the development of procurement strategies, the determination of contract types, and the development of strategies for contract and dispute resolution negotiations. This class works closely with VTA's Legal Department. The Senior Contracts Administrator is distinguished from the class of Contracts Manager in that the latter has overall responsibility for VTA contract administration activities.

Classification Bargaining Unit: AFSCME

Essential Job Functions

Typical Tasks

* Supervises and reviews day-to-day contract administration activities;
* Plans, assigns, directs, and reviews the work of assigned staff;
* Selects, supervises, trains, motivates, evaluates and disciplines staff;
* Personally performs professional contract administration work of a highly complex nature;
* Assists subordinates in the development of contract, amendment and dispute resolution negotiation strategies;
* Leads complex negotiations when needed;
* Determining appropriate contract types, fees, terms and conditions;
* Analyzes and reviews contracts to verify funding, work statements, performance periods and deliverables;
* Conducts cost and price analysis;
* Conducts or assists subordinates in conducting pre-proposal conferences before large groups;
* Prepares or directs the preparation of various periodic and special reports;
* Interprets and applies public contracting principles, applicable laws, regulations and policies and procedures;
* Performs related duties as required.

Minimum Qualifications

Employment Standards

Sufficient training, education and experience which demonstrates the ability to perform the above tasks and the possession of the following knowledge and abilities.

Development of the required knowledge, skills and abilities is typically obtained through training and experience equivalent to graduation from an accredited college or university with a degree in business administration, purchasing, economics or a related field, and four years of experience performing advanced level contract administration activities, particularly with A&E contracts and Cost Reimbursement Contracts, one year of which must have been in a lead, supervisory or management capacity.

Supplemental Information

Knowledge of:

* Principles and practices of supervision, management, employee training and development;
* Public contracting principles, procurement strategies, various contract types (Cost Plus Fixed-Fee, Cost Plus Award-Fee, Fixed-Price Incentive, Cost Plus Incentive-Fee, Time and Expenses, Firm Fixed-Price and Cost Sharing) proposal preparation, proposal analysis, cost and price analysis, overhead rate analysis, contract change processing, and dispute resolution;
* Applicable local, state and federal laws, rules and regulations governing public contracting, particularly those regulations relating to procuring the services of architects and engineers;
* Accounting principles and practices;
* Cost estimating practices.

Ability to:

* Supervise and lead complex public contracting activities;
* Supervise, train, motivate, evaluate and discipline staff personnel;
* Perform highly complex contract administration work;
* Develop procurement strategies for major projects or programs;
* Analyze situations, identify problems and recommend solutions;
* Determine contract types, fees, terms and conditions;
* Conduct cost and price analysis;
* Assist subordinates in development of contract, amendment and dispute resolution negotiation strategies;
* Lead complex negotiations when needed;
* Review and approve Statements of Work, contracts, proposed contract change requests;
* Conduct or assist subordinates in conducting Pre-Proposal Conferences before large groups;
* Interpret and apply public contracting principles, applicable laws, regulations and policies and procedures;
* Prepare or direct the preparation of various periodic and special reports;
* Communicate effectively both orally and in writing;
* Establish and maintain effective relationships with those contacted in the course of work.

General Instructions

Please read this entire job announcement before applying for the position. Print and keep a copy of this announcement so that you can refer to it. Questions not answered within this job announcement may be sent to?

To ensure consideration, completed applications must be submitted online to the Human Resources department by the stated closing time and date posted. When the stated closing date is "continuous," apply immediately; the position may close without notice.

You will receive an immediate email confirming receipt of your submitted application. If you do not receive this email, contactNEOGOV's?Applicant Assistance Lineat (855) 524-5627 between8:00AM?to 5:00PM?(PST) Monday through Friday, excluding holidays.

Only on-line applications will be accepted for this recruitment (paper applications or resumes will not be accepted). Job Interest Notification Cards, or copies of previous, partial, or un-submitted applications, are not an acceptable substitute to a completed application.

ALL APPLICATION AND TESTING NOTIFICATIONS WILL BE SENT BY E-MAIL.Applicants should select e-mail as the preferred method of notification. Candidates must maintain an up-to-date,validand reliable e-mail address. Candidates are also responsible for maintaining up-to-date phone numbers and addresses on their on-line account. Due to the number of applications received, candidates must check their application status through their on-line account. Contact?NeoGov?for assistance if needed.

Information on how to apply for jobs at the VTA is available on the VTA Employment website and from the?NEOGOV's?Applicant Assistance Line (855) 524-5627.NeoGov?Applicant support is available from 8:00AM?to 5:00PM?(PST)Monday through Friday, excluding holidays.

Americans with DisabilitiesAct Accommodations

The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you wish to request an accommodation,pleaseclickhere.

Application Processing Information

All related current and past work experience (including VTA experience) must be listed and fully described in the Work Experience section of the application ("See Resume" is not acceptable). Incomplete or improperly completed online applications may be rejected even if you are qualified for the position for which you are applying. It is your responsibility to ensure that the online application reflects the work experience and education needed to meet the requirements for the position you are applying for. Although your resume may have all your experience and education details, please make sure to complete each section of the online application to ensure that your information is accurately captured during our screening process.

Important: Proof of Education, either as a copy of a diploma or transcript, is required to verify alleducational units listed on your application. Official transcripts are not necessary. Copies of diplomas, degrees, transcripts,or foreign transcript evaluations must be attached to the submitted application as a pdf.

Note: Failure to provide all of the required documents in the appropriate format (pdf ONLY), and properly labeled as shown in the example (for example:Smith_JBS Diploma), will result in the application being rejected as incomplete. No exceptions will be made.

Note: Applicants holding degrees or credentials from outside the United States who are using these qualifications exclusively to qualify for a position are required to provide a foreign transcript evaluation as a pdf and properly labeled as shown above. Failure to provide a foreign transcript evaluation will result in the application being rejected as incomplete. No exceptions will be made.

All applications are subject to review as to meeting minimum qualifications at any point in the recruitment process. Passing any step is no guarantee of continuation if it is determined that the applicant does not meet the minimum qualifications as stated in the class specification.

Candidates found to have exaggerated/falsified their qualifications, experience, training, and/or education may be disqualified at any point in the recruitment process and may be denied future employment with the VTA.

If selected for the position, candidates will be required to complete a criminal conviction disclosure form.Candidates who successfully become VTA employees, and fail to disclose any of the criminal background information as required may be subject to discipline up to and including discharge.

Eligible Lists typically remain in effect for six (6) months. However, Human Resources may abolish Eligible Lists at any time during the six (6) month period. Human Resources may extend eligible Lists for up to two (2) years. Eligible Lists may be used for more than one recruitment. If you have questions related to an Eligible List you might be on or were on, you should contact Human Resources.

If you have questions regarding your status as an applicant for this position, please call the Human Resources Department at (408) 321-5575or email

VTA is an equal employment opportunity employer. VTA does not and will not tolerate discrimination against applicants or employees on the basis of age, ancestry, color, marital status, mental or physical disability, genetic information, national origin, immigration status, political affiliation, race, religion, creed, sex, gender identity, gender expression, sexual orientation, pregnancy, medical condition, disabled veteran or veteran status,

Keywords: The Valley Transportation Authority, Santa Clara , Senior Contracts Administrator - Professional Services/Project, Accounting, Auditing , Santa Clara, California

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