Senior Administrative Associate
Company: Stanford Medicine
Location: Santa Clara
Posted on: May 13, 2022
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Job Description:
The people and programs comprising of Stanford's Radiology
department are world-renowned. Stanford Radiology continues to push
the boundaries of innovation in physics and engineering to develop
cutting-edge methods for enhanced anatomic and functional imaging.
Our diverse multidisciplinary teams of scientists, together with
industry collaborators, are creating new methods for the early
detection of cancer using molecular imaging, nanotechnology, and
systems biology. They also continue to develop improved and more
targeted methods for least-invasive, and compassionate cancer
patient care. The Department of Radiology at Stanford University is
seeking an Administrative Associate 3 to provide administrative or
operational support with limited supervision. May be responsible
for leading other administrative staff or subordinates. Duties
include: Act on behalf of the supervisor, department manager, or
chair in regards to establishing priorities and identifying and
resolving problems that are administrative in nature. Oversee
and/or perform duties associated with scheduling, organizing, and
operating complex conferences, seminars, and events, including
arranging with vendors for services, overseeing the production and
distribution of materials, administering logistics, and managing
event within budget. Compose and draft documents and correspondence
for presentations, course handouts, grants, conferences, seminars,
and reports; perform substantial editing and fact checking. Create,
maintain, modify, and/or ensure accuracy of content in various unit
documents, displays, reports, brochures, social media, and/or
websites. Plan and schedule calendar(s) with limited consultation,
resolve calendaring conflicts, and arrange travel in compliance
with unit, university, and sponsor policies. Create complex reports
and spreadsheets which may utilize specialized software and
systems. Oversee and/or process a variety of complex financial
transactions; produce, monitor, and reconcile budget statements;
research, identify, and resolve discrepancies. May assist with
capital or special equipment requests and/or vendor selection.
Coordinate and monitor routine maintenance services completion.
Plan and coordinate office moves and/or minor renovation projects.
- Other duties may also be assigned. DESIRED QUALIFICATIONS: 4-year
college degree including scientific or accounting courses
preferred. EDUCATION & EXPERIENCE (REQUIRED): High school diploma
and four years of administrative experience, or combination of
education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES
(REQUIRED): Advanced computer skills and demonstrated experience
with office software and email applications. Demonstrated success
in following through and completing projects. Excellent
organizational skills and attention to detail. Strong verbal and
written communication skills. Excellent customer service and
interpersonal skills. Ability to prioritize, multi-task, and assign
work to others. Ability to take initiative and ownership of
projects. Ability to routinely and independently exercise sound
judgment in making decisions PHYSICAL REQUIREMENTS: Constantly
perform desk-based computer tasks. Frequently sitting. Occasionally
stand/walk, reach/work above shoulders, grasp lightly/fine
manipulation, grasp forcefully, use a telephone, sort/file
paperwork or parts, lift/carry/push/pull objects that weigh up to
10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. - Consistent
with its obligations under the law, the University will provide
reasonable accommodation to any employee with a disability who
requires accommodation to perform the essential functions of his or
her job. WORK STANDARDS: Interpersonal Skills: Demonstrates the
ability to work well with Stanford colleagues and clients and with
external organizations. Promote Culture of Safety: Demonstrates
commitment to personal responsibility and value for safety;
communicates safety concerns; uses and promotes safe behaviors
based on training and lessons learned. Subject to and expected to
comply with all applicable University policies and procedures,
including but not limited to the personnel policies and other
policies found in the University's Administrative Guide,
http://adminguide.stanford.edu Additional Information Schedule:
Full-time Job Code: 4103 Employee Status: Regular Pay Grade: F
Department URL: http://radiology.stanford.edu/ Requisition ID:
91850 As an organization that receives federal funding, Stanford
University has a COVID-19 vaccination requirement that will apply
to all university employees, including those working remotely in
the United States and applicable subcontractors. To learn more
about COVID policies and guidelines for Stanford University Staff,
please visit
https://cardinalatwork.stanford.edu/working-stanford/covid-19/interim-policies/covid-19-surveillance-testing-policy
Keywords: Stanford Medicine, Santa Clara , Senior Administrative Associate, Accounting, Auditing , Santa Clara, California
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