Research Administrator II
Company: Stanford Medicine
Location: Santa Clara
Posted on: July 31, 2022
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Job Description:
The following position will be based on the Stanford campus and
is a hybrid of working on-site and working from home, subject to
operational need. Are you interested in being part of a top-notch
financial team, working next to top-tier Stanford Professors,
managing various financial matter? Then, please apply for our
Research Administrator II position Stanford's Department of Surgery
is a leader in all types of research, from basic science, clinical
trials, and translational research. Currently, the Department of
Surgery has 51 very active research faculty members with federal,
state, or industry-sponsored projects. Besides research, our
department is clinically active, includes clinical research and
standard healthcare. We maintain almost 1500 financial accounts,
thousands of clinical visits, and a very complex mix between the
two. We are seeking a highly motivated and influential team member.
As a Research Administrator II, you will help us manage post-award
activities of a diverse set of complexes sponsored research
projects, which include federal and non-federal awards. The
Department oversees various types of research awards, including
sub-awards, and/or cross-school initiatives. In addition, this role
will help manage communication between the PI and other essential
research groups within Stanford, including Research Management
Group and Office of Research Administration. Duties include:
Participate with principal investigator in the preparation of the
administrative components of proposals within parameters of
sponsored and non-sponsored research guidelines. Oversee and
communicate submission process, both paper and electronic; review
documents for completeness and compliance. Develop, prepare, and
finalize project budgets, and provide budget justification. Serve
as liaison and active partner between principal investigators,
Office of Sponsored Research, research groups, and other
departments; respond to sponsor inquiries. Collaborate with Office
of Sponsored Research to ensure awards are set up properly and
cost-sharing requirements are fulfilled; initiate cost transfers.
Review and approve expenditures, advise on post award spending and
commitment activity, and oversee compliance related to fund and
revenue. Develop and communicate reports supporting project status;
create effective forecasting and decision aides. Participate in
contract closeout process; submit final reports and certificates.
Compile information and documents needed for audit inquiries.
Understand, apply, and advise on university and government policies
for projects. Serve as a resource on subject area and overall
technical resource to principal investigator and other university
staff. Participate in and contribute to process improvements. Lead
other staff in group projects. May participate as a mentor and
provide cross-training as needed. - Other duties may also be
assigned. DESIRED QUALIFICATIONS: Experience with grant and
contract administration and the financial aspects of sponsored
projects. Knowledge and experience with Stanford's accounting
systems, policies, and procedures as well. Ability to learn and
stay updated about university and government policies (FAR, Cost
Accounting Standards, Office of Management and Budget circulars,
sponsored guidelines, etc.) to properly administer sponsored
projects. An understanding of terminology, such as compliance,
title, sub-contractor, consultant, audit, and accounting review.
EDUCATION & EXPERIENCE (REQUIRED): Bachelor's degree and three
years of job related experience, or combination of education and
experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Basic
knowledge of governmental regulations. Ability to understand,
interpret, and communicate policies and procedures. Excellent oral,
written, and communication skills. Excellent analytical skills;
demonstrated proficiency in Excel and web-based tools. Strong
accounting skills; knowledge of accounting principles. Ability to
complete Cardinal Curriculum I and II within first year in role.
Knowledge of procurement needs, including sole-sourcing, cost
analyses, vendor requirements, and small business reporting.
Knowledge of property management requirements related to Stanford
or non-Stanford title of equipment and fabrications. Competency in
project management. Extreme attention to detail. Ability to work
well independently, but also to seek or offer assistance when
needed. Ability to review a proposal or manage a project with
understanding of the overall scope and goal of each sponsored
project. Excellent time management and organizational skills.
CERTIFICATIONS & LICENSES: Cardinal Curriculum I and II must be
completed to remain in this position. Certified Accountant or
Auditor or similar credential desired. PHYSICAL REQUIREMENTS:
Frequently sit, grasp lightly, use fine manipulation and perform
desk-based computer tasks, lift, carry, push and pull objects
weighing up to ten pounds. Occasionally stand, walk, grasp
forcefully, use a telephone, write by hand and sort and file
paperwork or parts. Rarely lift, carry, push and pull objects
weighing 11-20 pounds. - Consistent with its obligations under the
law, the University will provide reasonable accommodation to any
employee with a disability who requires accommodation to perform
the essential functions of his or her job. WORK STANDARDS:
Interpersonal Skills: Demonstrates the ability to work well with
Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal
responsibility and value for safety; communicates safety concerns;
uses and promotes safe behaviors based on training and lessons
learned. Subject to and expected to comply with all applicable
University policies and procedures, including but not limited to
the personnel policies and other policies found in the University's
Administrative Guide, http://adminguide.stanford.edu . As an
organization that receives federal funding, Stanford University has
a COVID-19 vaccination requirement that will apply to all
university employees, including those working remotely in the
United States and applicable subcontractors. To learn more about
COVID policies and guidelines for Stanford University Staff, please
visit:
https://cardinalatwork.stanford.edu/working-stanford/covid-19/interim-policies/covid-19-surveillance-testing-policy
The job duties listed are typical examples of work performed by
positions in this job classification and are not designed to
contain or be interpreted as a comprehensive inventory of all
duties, tasks, and responsibilities. Specific duties and
responsibilities may vary depending on department or program needs
without changing the general nature and scope of the job or level
of responsibility. Employees may also perform other duties as
assigned. Consistent with its obligations under the law, the
University will provide reasonable accommodation to any employee
with a disability who requires accommodation to perform the
essential functions of his or her job. Stanford is an equal
employment opportunity and affirmative action employer. All
qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, disability, protected veteran
status, or any other characteristic protected by law. Additional
Information Schedule: Full-time Job Code: 4482 Employee Status:
Regular Pay Grade: H Requisition ID: 95458 As an organization that
receives federal funding, Stanford University has a COVID-19
vaccination requirement that will apply to all university
employees, including those working remotely in the United States
and applicable subcontractors. To learn more about COVID policies
and guidelines for Stanford University Staff, please visit
https://cardinalatwork.stanford.edu/working-stanford/covid-19/interim-policies/covid-19-surveillance-testing-policy
Keywords: Stanford Medicine, Santa Clara , Research Administrator II, Accounting, Auditing , Santa Clara, California
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