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Research Administrator 3

Company: Stanford Medicine
Location: Santa Clara
Posted on: November 24, 2022

Job Description:

The Division of Interdisciplinary Brain Sciences (DIBS) at the Stanford University School of Medicine is dedicated to research that will improve the lives and well-being of individuals with disorders of the brain and improve knowledge of healthy brain and behavioral development. DIBS research staff are dedicated to identifying biological and environmental risk factors, understanding disease pathophysiology and developmental outcomes, and developing new treatments for neurodevelopmental, neurogenetic and neuropsychiatric disorders of childhood onset. Our research studies are truly multi/interdisciplinary as they bring together experts from the fields of psychiatry, neurology, psychology, computer science, biostatistics, and genetics to explore and seek answers for complex questions related to brain-behavior relationships.

The DIBS seeks a dynamic candidate to fill the role of Research Administrator 3 (RA3) to be responsible for all the financial aspects of 7 Principal Investigators (PIs) within the DIBS division. This includes a large volume and diverse set of federal and non-federal sponsored research projects, involving multiple sub-awards, principal investigators, and/or cross-school initiatives. This position will report to the DIBS Division Director, with a dotted line to the Assistant Director of Research Finance for the Department of Psychiatry and Behavioral Sciences. The role will be onsite and has the potential to be hybrid.

Interested candidates should include a copy of their CV and a cover letter with their application.

Duties include:

  • Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process.
  • Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
  • Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
  • Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
  • Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.
  • Manage contract closeout process and audit inquiries; submit final reports and certificates.
  • Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.
  • Identify and implement process improvements. Participate in and lead cross campus projects. Train and advise on issues requiring specific technical expertise.
  • Oversee and review work of other staff. May supervise, train and mentor other staff.
  • Serve as a resource on subject area to principal investigator staff. - Other duties may also be assigned

    DESIRED QUALIFICATIONS:
    • MA/MS/MBA EDUCATION & EXPERIENCE (REQUIRED):
      • Bachelor's degree and five years of job related experience, or combination of education and experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
        • Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS).
        • Knowledge and ability to understand, interpret, and communicate university policies and procedures.
        • Excellent oral, written, and communication skills.
        • Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
        • Strong accounting skills; knowledge of accounting principles.
        • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
        • Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
        • Expert in project management, including managing international collaborations and complex multi-sub award contracts.
        • Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.
        • Extreme attention to detail.
        • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
        • Excellent time management and organizational skills. CERTIFICATIONS & LICENSES:
          • Cardinal Curriculum I and II must be completed to remain in this position.
          • Certified Accountant or Auditor, MBA, project management certification, or similar credential desired. PHYSICAL REQUIREMENTS :
            • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
            • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
            • Rarely lift, carry, push and pull objects weighing 11-20 pounds. - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

              WORK STANDARDS:
              • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
              • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
              • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit

Keywords: Stanford Medicine, Santa Clara , Research Administrator 3, Accounting, Auditing , Santa Clara, California

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