Research Administrator 3
Company: Stanford Medicine
Location: Santa Clara
Posted on: November 24, 2022
The Division of Interdisciplinary Brain Sciences (DIBS) at the
Stanford University School of Medicine is dedicated to research
that will improve the lives and well-being of individuals with
disorders of the brain and improve knowledge of healthy brain and
behavioral development. DIBS research staff are dedicated to
identifying biological and environmental risk factors,
understanding disease pathophysiology and developmental outcomes,
and developing new treatments for neurodevelopmental, neurogenetic
and neuropsychiatric disorders of childhood onset. Our research
studies are truly multi/interdisciplinary as they bring together
experts from the fields of psychiatry, neurology, psychology,
computer science, biostatistics, and genetics to explore and seek
answers for complex questions related to brain-behavior
The DIBS seeks a dynamic candidate to fill the role of Research
Administrator 3 (RA3) to be responsible for all the financial
aspects of 7 Principal Investigators (PIs) within the DIBS
division. This includes a large volume and diverse set of federal
and non-federal sponsored research projects, involving multiple
sub-awards, principal investigators, and/or cross-school
initiatives. This position will report to the DIBS Division
Director, with a dotted line to the Assistant Director of Research
Finance for the Department of Psychiatry and Behavioral Sciences.
The role will be onsite and has the potential to be hybrid.
Interested candidates should include a copy of their CV and a cover
letter with their application.
- Prepare complex proposals within parameters of sponsored and
non-sponsored research guidelines. Oversee and communicate
submission process, both paper and electronic; resolve issues
relating to proposal preparation and submittal process.
- Develop, prepare, revise, and finalize project budgets, and
provide budget justification; obtain cost sharing commitment and
support. Serve as liaison and active partner between principal
investigators, Office of Sponsored Research, research groups, and
other departments; respond to sponsor inquiries; advise of new
- Collaborate with Office of Sponsored Research to ensure awards
are set up properly and cost-sharing requirements are fulfilled;
initiate cost transfers.
- Review and approve expenditures, advise on post award spending
and commitment activity, and oversee compliance related to fund and
- Develop and communicate reports supporting project status;
create forecasting models, scenarios, and decision aides.
- Manage contract closeout process and audit inquiries; submit
final reports and certificates.
- Interpret complex university and government policies (FAR, Cost
Accounting Standards, Office of Management and Budget circulars,
sponsored guidelines, etc.) for project and university personnel
and help guide other staff in interpreting complex policies.
- Identify and implement process improvements. Participate in and
lead cross campus projects. Train and advise on issues requiring
specific technical expertise.
- Oversee and review work of other staff. May supervise, train
and mentor other staff.
- Serve as a resource on subject area to principal investigator
staff. - Other duties may also be assigned
- MA/MS/MBA EDUCATION & EXPERIENCE (REQUIRED):
- Bachelor's degree and five years of job related experience, or
combination of education and experience. KNOWLEDGE, SKILLS AND
- Expert knowledge and fluency of governmental regulations (e.g.
FAR, A-21, A-110, A-133, CAS).
- Knowledge and ability to understand, interpret, and communicate
university policies and procedures.
- Excellent oral, written, and communication skills.
- Excellent analytical skills; demonstrated proficiency in Excel
and web-based tools.
- Strong accounting skills; knowledge of accounting
- Knowledge of procurement needs, including sole-sourcing, cost
analyses, vendor requirements, and small business reporting.
- Strong knowledge of property management requirements related to
Stanford or non-Stanford title of equipment and fabrications.
- Expert in project management, including managing international
collaborations and complex multi-sub award contracts.
- Knowledge of personnel management, including proposing effort
for and training and hiring of students, post-doctorals, academic
appointments, regular staff, bargaining unit staff, and
consultants, along with the circumstances appropriate for each type
- Extreme attention to detail.
- Ability to review a proposal or manage a project with
understanding of the overall scope and goal of each sponsored
- Excellent time management and organizational skills.
CERTIFICATIONS & LICENSES:
- Cardinal Curriculum I and II must be completed to remain in
- Certified Accountant or Auditor, MBA, project management
certification, or similar credential desired. PHYSICAL REQUIREMENTS
- Frequently sit, grasp lightly, use fine manipulation and
perform desk-based computer tasks, lift, carry, push and pull
objects weighing up to ten pounds.
- Occasionally stand, walk, grasp forcefully, use a telephone,
write by hand and sort and file paperwork or parts.
- Rarely lift, carry, push and pull objects weighing 11-20
pounds. - Consistent with its obligations under the law, the
University will provide reasonable accommodation to any employee
with a disability who requires accommodation to perform the
essential functions of his or her job.
- Interpersonal Skills: Demonstrates the ability to work well
with Stanford colleagues and clients and with external
- Promote Culture of Safety: Demonstrates commitment to personal
responsibility and value for safety; communicates safety concerns;
uses and promotes safe behaviors based on training and lessons
- Subject to and expected to comply with all applicable
University policies and procedures, including but not limited to
the personnel policies and other policies found in the University's
Administrative Guide, . As an organization that receives federal
funding, Stanford University has a COVID-19 vaccination requirement
that will apply to all university employees, including those
working remotely in the United States and applicable
subcontractors. To learn more about COVID policies and guidelines
for Stanford University Staff, please visit
Keywords: Stanford Medicine, Santa Clara , Research Administrator 3, Accounting, Auditing , Santa Clara, California
Didn't find what you're looking for? Search again!