Research Administrator 3 (Remote Optional)
Company: Stanford University
Location: Santa Clara
Posted on: January 23, 2023
This Research Administrator position will be home based from
anywhere within the United States
The Stanford Cancer Institute (SCI) is currently seeking a Senior
Research Administrator to facilitate the growth of its research.
This position will report to the Manager, Research Administration &
Strategic Alliances. The candidate will bring extensive Stanford
experience and be a key member of the research administration team,
working to manage the proposal preparation and post award
activities on grants, contracts, program projects, and federal
grants, both routine and complex. This position will also involve
financial analysis and forecasting for research activities. The
individual will be a liaison among faculty, central research
administration offices, and the department finance team. The ideal
candidate should enjoy interacting and working with many different
people and teams, be able to follow through in a fast-paced
environment, adapt well to changing priorities, anticipate and plan
for tight funding situations, employ critical thinking in daily
tasks, and be a self-starter.
SCI is an NCI-Designated Comprehensive Cancer Center that
integrates key strengths in cancer biology, immunology, genetics,
population sciences and clinical oncology with expertise in
imaging, engineering and technology development. The translation of
basic science discoveries through clinical trials and collaborative
team science is a distinguishing feature of the SCI. This position
will directly support the pre- and post-award administration for
several SCI Faculty. These portfolios include a wide range of
sponsors i.e. federal, non-federal and industry as well as award
types including but not limited to: grants, contracts, cooperative
agreements, subawards, both incoming and outgoing, fellowships,
NCI-designated Cancer Centers serve as major sources of discovery
into the nature of cancer and of the development of more effective
approaches to prevention, diagnosis, and therapy. They contribute
significantly to the development of Shared Resources that support
cancer relevant research and they collaborate and coordinate their
research efforts with other NCI-funded programs and
- Prepare complex proposals within parameters of sponsored and
non-sponsored research guidelines. Oversee and communicate
submission process, both paper and electronic; resolve issues
relating to proposal preparation and submittal process.
- Develop, prepare, revise, and finalize project budgets, and
provide budget justification; obtain cost sharing commitment and
support. Serve as liaison and active partner between principal
investigators, Office of Sponsored Research, research groups, and
other departments; respond to sponsor inquiries; advise of new
- Collaborate with Office of Sponsored Research to ensure awards
are set up properly and cost-sharing requirements are fulfilled;
initiate cost transfers.
- Review and approve expenditures, advise on post award spending
and commitment activity, and oversee compliance related to fund and
- Develop and communicate reports supporting project status;
create forecasting models, scenarios, and decision aides.
- Manage contract closeout process and audit inquiries; submit
final reports and certificates.
- Interpret complex university and government policies (FAR, Cost
Accounting Standards, Office of Management and Budget circulars,
sponsored guidelines, etc.) for project and university personnel
and help guide other staff in interpreting complex policies.
- Identify and implement process improvements. Participate in and
lead cross campus projects. Train and advise on issues requiring
specific technical expertise.
- Oversee and review work of other staff. May supervise, train
and mentor other staff.
- Serve as a resource on subject area to principal investigator
staff. - Other duties may also be assigned
We are not able to provide relocation or sponsorship for this
position. Thank you for your interest!
- Experience as a Financial Analyst or Grants Manager in a
research environment is strongly preferred
- Working knowledge of OMB Circulars A-21, A-110 and A-133 is
- Working knowledge of Stanford financial systems is
- Prior experience managing budgets, billing and accounts
receivable a plus.
- Knowledge of graduate student financial administration (GFS) is
- Strong oral and written communication skills, including
effective documentation abilities, as well as strong client service
- Previous experience with Clinical trial Management.
- Has Oncology experience.
- Experience in working and communicating with upper
- Stanford or Academic Institution experience preferred.EDUCATION
& EXPERIENCE (REQUIRED):
Bachelor's degree and five years of job related experience, or
combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Expert knowledge and fluency of governmental regulations (e.g.
FAR, A-21, A-110, A-133, CAS).
- Knowledge and ability to understand, interpret, and communicate
university policies and procedures.
- Excellent oral, written, and communication skills.
- Excellent analytical skills; demonstrated proficiency in Excel
and web-based tools.
- Strong accounting skills; knowledge of accounting
- Knowledge of procurement needs, including sole-sourcing, cost
analyses, vendor requirements, and small business reporting.
- Strong knowledge of property management requirements related to
Stanford or non-Stanford title of equipment and fabrications.
- Expert in project management, including managing international
collaborations and complex multi-sub award contracts.
- Knowledge of personnel management, including proposing effort
for and training and hiring of students, post-doctorals, academic
appointments, regular staff, bargaining unit staff, and
consultants, along with the circumstances appropriate for each type
- Extreme attention to detail.
- Ability to review a proposal or manage a project with
understanding of the overall scope and goal of each sponsored
- Excellent time management and organizational skills.
CERTIFICATIONS & LICENSES:
- Cardinal Curriculum I and II must be completed to remain in
- Certified Accountant or Auditor, MBA, project management
certification, or similar credential desired. PHYSICAL REQUIREMENTS
- Frequently sit, grasp lightly, use fine manipulation and
perform desk-based computer tasks, lift, carry, push and pull
objects weighing up to ten pounds.
- Occasionally stand, walk, grasp forcefully, use a telephone,
write by hand and sort and file paperwork or parts.
- Rarely lift, carry, push and pull objects weighing 11-20
pounds. - Consistent with its obligations under the law, the
University will provide reasonable accommodation to any employee
with a disability who requires accommodation to perform the
essential functions of his or her job.
- Interpersonal Skills: Demonstrates the ability to work well
with Stanford colleagues and clients and with external
- Promote Culture of Safety: Demonstrates commitment to personal
responsibility and value for safety; communicates safety concerns;
uses and promotes safe behaviors based on training and lessons
- Subject to and expected to comply with all applicable
University policies and procedures, including but not limited to
the personnel policies and other policies found in the University's
Administrative Guide, . This remote role is open to candidates
anywhere in the United States. Stanford University has five
Regional Pay Structures. The compensation for this position will be
based on the location of the successful candidate. The expected pay
range for this position is $77,000 to $119,000 per annum. Stanford
University provides pay ranges representing its good faith estimate
of what the university reasonably expects to pay for a position.
The pay offered to a selected candidate will be determined based on
factors such as (but not limited to) the scope and responsibilities
of the position, the qualifications of the selected candidate,
departmental budget availability, internal equity, geographic
location, and external market pay for comparable jobs.
As an organization that receives federal funding, Stanford
University has a COVID-19 vaccination requirement that will apply
to all university employees, including those working remotely in
the United States and applicable subcontractors. To learn more
about COVID policies and guidelines for Stanford University Staff,
Keywords: Stanford University, Santa Clara , Research Administrator 3 (Remote Optional), Accounting, Auditing , Santa Clara, California
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