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Administrative Assistant

Company: Cushman & Wakefield
Location: Santa Clara
Posted on: November 16, 2021

Job Description:

Job Type:
100% ReimbursedJob Posting Title:
Administrative AssistantJob Description Summary:
Location: Mountainview, CA

Performs administrative and office support activities, handles Accounts Receivable, Collections, Supply Ordering, New Hire On-boarding and Payroll.Job Description:

Location: Mountainview, CA

Responsibilities:

  • Coordinating various office support services
  • Fielding telephone calls, receiving and directing visitors
  • Word processing
  • Creating spreadsheets and presentations, and filing
  • Use of extensive software skills, as well as Internet research abilities and strong communication skills
    • Purchasing
    • Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
    • Maintain electronic and hard copy filing system
      • Perform data entry and scan documents
      • Manage calendar for Managing Director
      • Answer calls from customers regarding their inquiries
      • Prepare and modify documents including correspondence, reports, drafts, memos and emails
      • Schedule and coordinate meetings, appointments and travel arrangements for Manager
      • Creating purchase orders
      • Invoice management and processing
      • Monthly expense auditing
      • Payroll processing
      • Match invoices to work orders and maintain database
      • Process bills for payment
      • Create monthly reports
      • Create work orders and maintain computerized maintenance management system (CMMS)
      • Create invoices for client on billable work performed
      • Go over budget, GL detail, accrue, and reclass monthly invoices when needed
      • Keep track of accounts payable, accounts receivable and filing
      • Performs monthly safety training to office personnel
      • Allocates p-card charges monthly
      • Coordinates meetings, and takes minutes
      • Complete vendor registration when needed
      • Performed invoice audits
      • Ordered supplies
      • Completed new hire paperwork and background checks
      • Submit requests for new laptops, travel cards, purchase cards, and check requests
      • In charge of office billing and processing rent invoice
      • Putting together PowerPoint presentation for management
      • Other duties as requiredRequirements:
        • Previous experience working in an accounting department or equivalent educational knowledge in accounting
        • Data Entry
        • Account Reconciliation
        • Filing
        • Excellent computer skills (Microsoft Word, Excel and PowerPoint)
        • Good commutation skill
          C&W Services is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.

Keywords: Cushman & Wakefield, Santa Clara , Administrative Assistant, Administration, Clerical , Santa Clara, California

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