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Administrative Assistant

Company: Related Companies
Location: Santa Clara
Posted on: November 22, 2021

Job Description:


  • Heavy calendar management
  • Answering multiple phone lines and tracking messages
  • Domestic and international air and ground travel, and accommodations
  • Site tour arrangement; i.e. presentation setup, guest hosting, catering, dcor, safety gear prep
  • Project level administrative support, calendar management and conference room coordination for HY Design & Construction as well as project-related consultants
  • Event coordination for team-building, tenant and consultant appreciation events. Maintains efficient files for follow-up and future affairs; negotiates rates; visits and builds relationships with venues near job sites/office locations
  • Prepares and processes expense reports
  • Organizes office and orders supplies
  • Ability to anticipate calendar conflicts, and manage scheduling across separate offices
  • Point person for new hires/consultants technology setup
  • Presentation preparation, i.e. printing and binding books
  • Assist with Department organization chart creation and maintenance
  • Some review of project expenses
  • Special projects as assigned Qualifications:
    • Minimum of 3+ years of strong executive level administrative experience
    • Experience working with high level executives and their administrative teams
    • Excellent verbal and written communications skills
    • Strong multi-tasking capabilities and time management, excellent organizational skills
    • Must be a team player
    • Strong knowledge of Microsoft Outlook; working knowledge of MS Word, Excel, PowerPoint. MS Visio and Adobe Acrobat are a plus.
    • Comfortable in a fast-paced environment
    • Bachelors degree required
    • Preference will be given to a Notary, if not must be willing to obtain Notary Public commission Please note that Related has adopted a COVID-19 vaccination policy to safeguard the health and well-being of our employees. As a condition of employment, Related employees working on-site are required to be fully vaccinated for COVID-19, unless a reasonable accommodation is approved or as otherwise required by law. Related Companies is an equal opportunity employer. For information about how we use your personal information, including information submitted for career opportunities, please review our Privacy Policy at . Overview: Related Companies is a global real estate and lifestyle company defined by innovation and the most prominent privately-owned real estate firm in the United States with over sixty billion in assets owned or under development including the 28-acre Hudson Yards neighborhood on Manhattans West Side, The Grand and Related Santa Clara in California and The 78 in Chicago. Formed over 45 years ago, Related is the largest private owner of affordable housing and a fully-integrated, highly diversified industry leader with experience in virtually every aspect of design, development, acquisitions, management, finance, hospitality, sustainability, and sales. Relateds mixed-use, residential and commercial office properties have been consistently heralded for their placemaking vision bringing together iconic design, arts and culture, dynamic programming, and innovative wellness programs. Headquartered in New York City, Related has offices and major developments in Boston, Chicago, Los Angeles, San Francisco, South Florida, Washington, D.C., Abu Dhabi and London, and boasts a team of approximately 4,000 professionals. Related was recently named to Fast Company Magazines list of the 50 Most Innovative Companies in the World. For more information about Related, please visit .

Keywords: Related Companies, Santa Clara , Administrative Assistant, Administration, Clerical , Santa Clara, California

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