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Administrative Assistant

Company: Shockwave Medical, Inc.
Location: Santa Clara
Posted on: November 22, 2021

Job Description:


Shockwave Medical, Inc. is a pioneer in the development and commercialization of Intravascular Lithotripsy (IVL) to treat complex calcified cardiovascular disease. Shockwave Medical aims to establish a new standard of care for medical device treatment of atherosclerotic cardiovascular disease through its differentiated and proprietary local delivery of sonic pressure waves for the treatment of calcified plaque.

The R&D Administrative Assistant will provide assistance to the R&D Leadership Team, including the VP of R&D, R&D Directors and other members of the R&D Team on a periodic basis. In this position, the Administrative Assistant will be responsible for providing administrative support on a day-to-day basis. This includes clear communication; discrete handling of confidential information; accountability; and performing a wide variety of complex and critical administrative duties.

Essential Job Functions

  • Administrative support to VP of R&D, R&D Directors and other members of the R&D Team including travel coordination, calendar scheduling, meetings, conference calls, expense reports, and team meetings and communications.
  • Coordination of Department activities - meeting scheduling, coordination of presentations, coordinating travel schedules, and supporting R&D project initiatives.
  • Create and edit documents and spreadsheets from Microsoft Word, Excel, Smartsheet, and PowerPoint.
  • Prioritize and manage multiple tasks concurrently under aggressive timelines.
  • Responsible for handling travel arrangements hotel accommodations, airline reservations, rental cars, and off-site meeting venues for the R&D Leadership Team or others as needed.
  • Assist with department purchases, budget, and contracts.
  • Arrange special meeting facilities; send meeting confirmation emails; prepare and distribute meeting materials.
  • Responsible for maintaining the R&D Organization Chart for use with finance, HR among other internal functions.
  • Handle special projects for R&D.
  • Other duties as assigned.

    • Bachelor's degree or equivalent work experience.
    • 5+ years' experience in an administrative support role, supporting at least 1 executive staff member.
    • Proficiency of the Microsoft Office suite (Word, Excel, PowerPoint).
    • Adapts to changes in the work environment while managing competing demands and is able to deal with delays or unexpected events.
    • Highly motivated self-starter, proactive thinker, organized.
    • Highly organized with advanced interpersonal skills, both verbal and written.
    • Ability to work under pressure and with little supervision.
    • Identify sensitive information and maintain confidentiality with tact and discretion.
    • Contribute to a positive and innovative work environment.
    • Adhere to company policies, procedures and practices.
    • Travel management experience and expertise including online resources.
    • Ability to work accurately with close attention to detail.


      Shockwave Medical offers a competitive total compensation package as well as the following benefits and perks -

      Core Benefits: Medical, Dental, Vision, Pre-tax and Roth 401k options with a fully vested match, Short-Term and Long-Term Disability, and Life Insurance, Employer contribution toward Health Savings Account (HSA), Competitive PTO balance

      Perks: ESPP, Calm App, Pet Insurance, Student Loan Refinancing, Spot Bonus awards

      EEO Employer

Keywords: Shockwave Medical, Inc., Santa Clara , Administrative Assistant, Administration, Clerical , Santa Clara, California

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