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Administrative Assistant

Company: ShockWave Medical, Inc.
Location: Santa Clara
Posted on: November 22, 2021

Job Description:

Shockwave Medical, Inc. is a pioneer in the development and commercialization of Intravascular Lithotripsy (IVL) to treat complex calcified cardiovascular disease. Shockwave Medical aims to establish a new standard of care for medical device treatment of atherosclerotic cardiovascular disease through its differentiated and proprietary local delivery of sonic pressure waves for the treatment of calcified plaque.The R&D Administrative Assistant will provide assistance to the R&D Leadership Team, including the VP of R&D, R&D Directors and other members of the R&D Team on a periodic basis. In this position, the Administrative Assistant will be responsible for providing administrative support on a day-to-day basis. This includes clear communication; discrete handling of confidential information; accountability; and performing a wide variety of complex and critical administrative duties.Essential Job Functions* Administrative support to VP of R&D, R&D Directors and other members of the R&D Team including travel coordination, calendar scheduling, meetings, conference calls, expense reports, and team meetings and communications.* Coordination of Department activities - meeting scheduling, coordination of presentations, coordinating travel schedules, and supporting R&D project initiatives.* Create and edit documents and spreadsheets from Microsoft Word, Excel, Smartsheet, and PowerPoint.* Prioritize and manage multiple tasks concurrently under aggressive timelines.* Responsible for handling travel arrangements hotel accommodations, airline reservations, rental cars, and off-site meeting venues for the R&D Leadership Team or others as needed.* Assist with department purchases, budget, and contracts.* Arrange special meeting facilities; send meeting confirmation emails; prepare and distribute meeting materials.* Responsible for maintaining the R&D Organization Chart for use with finance, HR among other internal functions.* Handle special projects for R&D.* Other duties as assigned.Requirements* Bachelor's degree or equivalent work experience.* 5+ years' experience in an administrative support role, supporting at least 1 executive staff member.* Proficiency of the Microsoft Office suite (Word, Excel, PowerPoint).* Adapts to changes in the work environment while managing competing demands and is able to deal with delays or unexpected events.* Highly motivated self-starter, proactive thinker, organized.* Highly organized with advanced interpersonal skills, both verbal and written.* Ability to work under pressure and with little supervision.* Identify sensitive information and maintain confidentiality with tact and discretion.* Contribute to a positive and innovative work environment.* Adhere to company policies, procedures and practices.* Travel management experience and expertise including online resources.* Ability to work accurately with close attention to detail.

Keywords: ShockWave Medical, Inc., Santa Clara , Administrative Assistant, Administration, Clerical , Santa Clara, California

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