Administrative Associate 3
Company: Stanford Medicine
Location: Santa Clara
Posted on: May 10, 2022
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Job Description:
The Department of Radiation Oncology is hiring is seeking an
Administrative Associate 3 to provide administrative or operational
support with limited supervision. May be responsible for leading
other administrative staff or subordinates. Duties include: Act on
behalf of the supervisor, department manager, or chair in regards
to establishing priorities and identifying and resolving problems
that are administrative in nature. Oversee and/or perform duties
associated with scheduling, organizing, and operating complex
conferences, seminars, and events, including arranging with vendors
for services, overseeing the production and distribution of
materials, administering logistics, and managing event within
budget. Compose and draft documents and correspondence for
presentations, course handouts, grants, conferences, seminars, and
reports; perform substantial editing and fact checking. Create,
maintain, modify, and/or ensure accuracy of content in various unit
documents, displays, reports, brochures, social media, and/or
websites. Plan and schedule calendar(s) with limited consultation,
resolve calendaring conflicts, and arrange travel in compliance
with unit, university, and sponsor policies. Create complex reports
and spreadsheets which may utilize specialized software and
systems. Oversee and/or process a variety of complex financial
transactions; produce, monitor, and reconcile budget statements;
research, identify, and resolve discrepancies. May assist with
capital or special equipment requests and/or vendor selection.
Coordinate and monitor routine maintenance services completion.
Plan and coordinate office moves and/or minor renovation projects.
May lead staff or supervise day-to-day work of student and/or
temporary workers, including scheduling, assigning, and
prioritizing workloads, setting appropriate deadlines, reviewing
work for quality and timeliness, and providing performance review
input. - Other duties may also be assigned DESIRED QUALIFICATIONS:
Organization, independence, and attention to detail. EDUCATION &
EXPERIENCE (REQUIRED): High school diploma and four years of
administrative experience, or combination of education and relevant
experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced
computer skills and demonstrated experience with office software
and email applications. Demonstrated success in following through
and completing projects. Excellent organizational skills and
attention to detail. Strong verbal and written communication
skills. Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects. Ability to
routinely and independently exercise sound judgment in making
decisions PHYSICAL REQUIREMENTS: Constantly perform desk-based
computer tasks. Frequently sitting. Occasionally stand/walk,
reach/work above shoulders, grasp lightly/fine manipulation, grasp
forcefully, use a telephone, sort/file paperwork or parts,
lift/carry/push/pull objects that weigh up to 10 pounds. Rarely
twist/bend/stoop/squat, kneel/crawl. - Consistent with its
obligations under the law, the University will provide reasonable
accommodation to any employee with a disability who requires
accommodation to perform the essential functions of his or her job.
WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to
work well with Stanford colleagues and clients and with external
organizations. Promote Culture of Safety: Demonstrates commitment
to personal responsibility and value for safety; communicates
safety concerns; uses and promotes safe behaviors based on training
and lessons learned. Subject to and expected to comply with all
applicable University policies and procedures, including but not
limited to the personnel policies and other policies found in the
University's Administrative Guide, http://adminguide.stanford.edu
As an organization that receives federal funding, Stanford
University has a COVID-19 vaccination requirement that will apply
to all university employees, including those working remotely in
the United States and applicable subcontractors. To learn more
about COVID policies and guidelines for Stanford University Staff,
please visit
https://cardinalatwork.stanford.edu/working-stanford/covid-19/interim-policies/covid-19-surveillance-testing-policy
Additional Information Schedule: Full-time Job Code: 4103 Employee
Status: Regular Pay Grade: F Requisition ID: 94208 As an
organization that receives federal funding, Stanford University has
a COVID-19 vaccination requirement that will apply to all
university employees, including those working remotely in the
United States and applicable subcontractors. To learn more about
COVID policies and guidelines for Stanford University Staff, please
visit
https://cardinalatwork.stanford.edu/working-stanford/covid-19/interim-policies/covid-19-surveillance-testing-policy
Keywords: Stanford Medicine, Santa Clara , Administrative Associate 3, Administration, Clerical , Santa Clara, California
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