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Physical Therapy Front Office

Company: Concentra Career Choice
Location: Santa Clara
Posted on: June 22, 2022

Job Description:


Performs a variety of tasks in a clinic setting to enable Therapists to advise and treat patients in accordance with Concentra policies, practices and procedures.



Reviews initial referral request for therapy services.
Reviews PT Authorization Guidelines and Protocol notes.
Contacts appropriate payer (employer/insurance carrier) to obtain authorization for requested therapy services.
Submits required documentation to payer to assist in authorization process.
Notifies the patient of scheduled therapy appointment(s)
Documents all appropriate information per Policy and Procedure.
Communicates referral status and/or non-standard issues to the referring CMC
Provider, Center Therapy Director, CSS Manager and other involved parties.
Communicates with center staff as necessary.
Submits appropriate reports to CSS Manager/Area Therapy Director.
Occusource-Check in therapy
Check out - therapy
Charge out therapy
Escorts patients and coordinate flow
Pulls medical records and process charts
Calls no shows
Maintains authorization process/logs
Tracks Plan of Care

Patient Care/Dept. maintenance: (increase therapist efficiency)

Walk patients from therapy to the exam room and write the appropriate information on the provider board.
Print transcriptions and reports for Center Therapy Director
Call for authorization and document on correct form. If after 3 attempts, is unsuccessful in obtaining authorization, contact employer and notify Medical Director and Center Therapy Director.
Call patients daily to remind them of their appointment for the next day and fill out appropriate log.
Call patients who have missed their appointment and document in the patient chart the reason for the missed appointment.
Wash/Fold therapy linens.
Wipe down treatment tables.
Refill ultra sound bottles.
Check temperature of hydro collator / paraffin bath and record in daily log.
Performs HPEs


Maintain inventory of therapy supplies and printed forms.
Discard electrodes of discharged patients.
Put together packets for Group Health Marketing.


Fill/change water as needed in hot pack collator.
Maintain inventory Fill/change water as needed in hot pack collator.
Defrost cold pack collator.
Performs department cleaning
Completes Essential Functions inventory form
Assists with patient set up/take down
Supervises exercise programs
Performs other duties as assigned.


Office environment
This job requires access to confidential and sensitive information, requiring ongoing discretion and secure information management.


High school diploma or GED-

Keywords: Concentra Career Choice, Santa Clara , Physical Therapy Front Office, Administration, Clerical , Santa Clara, California

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