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Executive Administrative Assistant Office Manager

Company: Diligente Technologies
Location: Santa Clara
Posted on: March 27, 2020

Job Description:

This will be full time/permanent role -- Job responsibilities will vary, but will include such tasks as: Support, manage calendars, book travel, and schedule meetings for the CEO and COO Providing outstanding customer service Answering any incoming calls, explaining services, and handling any requests Scheduling/rescheduling meetings and appointments Able to handle any client requests Assisting sales/recruiting teams as needed Assisting with HR and Accounting related tasks Ordering office supplies as needed Keeping the office tidy and organized, light handiwork Training new hires Paying invoices Updating documents in files, Word, Excel, Outlook and other programs Maintaining various client files Filing, faxing, and printing forms Keeping track of/ordering supplies Coordinating events (birthdays, work anniversaries, holiday parties, etc.) Running errands (both business and personal) Keeping track of the sales teams' goals and achievements Other personal tasks as needed -- Requirements: Energetic, positive attitude Superior attention to detail Extremely organized Quick thinker and quick learner Ability to maintain efficiency in the midst of shifting priorities Ability to multitask and meet challenging deadlines Punctual, dependable, and reliable Self-directed, ability to independently manage a wide variety of tasks Strong in MS Office including Word, Excel, and PowerPoint Knowledge of both Mac and PC operating systems Proven resourcefulness in solving problems Excellent oral and written communication skills High degree of discretion dealing with confidential information Ability to use own vehicle for errands

Keywords: Diligente Technologies, Santa Clara , Executive Administrative Assistant Office Manager, Executive , Santa Clara, California

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