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Office Manager

Company: Wi-Fi Alliance
Location: Santa Clara
Posted on: November 17, 2021

Job Description:

Wi-Fi Alliance is a global trade organization that prizes collaboration. Wi-Fi Alliance staff work with cutting edge technology in a dynamic and inspiring work culture that supports a strong work/life balance, new opportunities, and individual growth. Regardless of discipline, all who work at Wi-Fi Alliance contribute to delivering the terrific user experience for which Wi-Fi is known.Wi-Fi Alliance seeks an experienced and energetic Office Manager to provide administrative support for the Research and Development lab in Santa Clara, CA. He/she will report to the Sr. Director, Wi-Fi Technologies.Core Responsibilities

  • Welcome visitors and follow sign in procedure
  • Manages reception area to ensure effective & professional telephone and email communications, both internally and externally
  • Maintain neat and orderly appearance throughout entire office, particularly in conference rooms, kitchens, event, and reception area
  • Administer Covid-19 related protocol and monitor local directives
  • Schedule maintenance and inspections as needed
  • Track office expenses and submit receipts to Accounts Payable
  • Provide weekly updates to management
  • Manage and maintain vendor relationships
  • Administer office security badge system
  • Lab key/master key holder
  • Administer office alarm system and act as primary point of contact
  • Receive, sort and distribute mail and packages. Check documentation for international packages for proper duties and taxes payments
  • Prepare and submit expense reports for senior staff
  • Update and distribute internal phone directory list
  • Prepare domestic and international shipments
  • Order, receive, inventory and organize office and kitchen supplies
  • Purchase and maintain supplies for office, breakroom and engineering group
  • Arrange catering services for events
  • Coordinate extra janitorial and garbage/recycling pickups during events
  • Schedule meetings/interviews and update calendars as requested
  • Assist with employee visa/passport applications
  • HR assistance with new hire, onboarding documents
  • Assist with employee travel arrangements, as needed
  • Make reservations for offsite meetings and special events
  • Assist other departments as requested or assigned
  • Attend and participate in team meetings
  • Perform special projects as assigned
  • Regular communication with office landlord/management company regarding ongoing office space needs (HVAC, common area maintenance, doors, lighting, etc.)
  • Supervises the maintenance of office equipment, including copier, printers, fax, etc. - Run errands as neededExperience & Requirements - 3 years of prior administrative experience with increasing responsibilities - Excellent telephone and face-to-face communication and interpersonal skills with the ability to interact with a diverse group of clients - Proficient knowledge in MS Office programs, especially Outlook, experience with Adobe applications (Photoshop, Illustrator) preferred - Incumbent is organized, able to provide exceptional customer service, handle confidential information appropriately, and able to remain focused. - Experience or willingness to work in a dynamic or small-business setting - Working knowledge of standard office equipmentEducationHigh School Diploma or equivalent; Bachelor's degree preferredCompensationCompetitive compensation and benchmark benefits package, including 100% employee paid healthcare premiums, 401K matching, generous PTO, and fitness allowance. Wi-Fi Alliance staff travel all over the world to engage with members, partners, and government - a unique opportunity to gain international experience and witness the impact of Wi-Fi.If you have the talent and skills to be incredibly successful as a Office Manager and as a member of our team, we want to hear from you. This position is located in Santa Clara, California, no relocation is available. To learn more about Wi-Fi Alliance, please visit our website at www.wi-fi.org. Wi-Fi Alliance participates in E-Verify. For more information, please refer to www.dhs.gov/E-Verify.About Wi-Fi Alliance - - www.wi-fi.orgWi-Fi Alliance - is the worldwide network of companies that brings you Wi-Fi -. Members of our collaboration forum come together from across the Wi-Fi ecosystem with the shared vision to connect everyone and everything, everywhere, while providing the best possible user experience. Since 2000, Wi-Fi Alliance has completed more than 65,000 Wi-Fi certifications. The Wi-Fi CERTIFIED--- seal of approval designates products with proven interoperability, backward compatibility, and the highest industry-standard security protections in place. Today, Wi-Fi carries more than half of the internet's traffic in an ever-expanding variety of applications. Wi-Fi Alliance continues to drive the adoption and evolution of Wi-Fi, which billions of people rely on every day.Job Type: Full-timePay: $20.00 - $35.00 per hourBenefits:
    • 401(k)
    • 401(k) matching
    • Dental insurance
    • Flexible spending account
    • Health insurance
    • Health savings account
    • Life insurance
    • Paid time off
    • Vision insuranceSchedule:
      • Monday to FridayExperience:
        • Administrative: 3 years (Required)Work Location:
          • One locationWork Remotely:
            • NoWork Location: One location

Keywords: Wi-Fi Alliance, Santa Clara , Office Manager, Executive , Santa Clara, California

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