Project Manager

Company: Intelligence and National Security Alliance
Location: San Jose
Posted on: May 19, 2025

Job Description:

Job Description Job Title: Project Manager Department: Public Works Reports to: Director of Maintenance & Operations Work Schedule: M-F (weekends when required) Classification: Exempt, Full-time Pay Rate: $75,000.00 to 105,000.00 Annual JOB SUMMARY: The Project Manager oversees a broad range of maintenance and property management activities within The Villages Golf and Country Club. This role involves a comprehensive understanding of facilities maintenance, project management, budgeting, and adherence to governing documents. The Project Manager plays a crucial role in ensuring the community's facilities, appearance, concerns, and safety standards are met. This position adheres to The Villages' guiding principles and core values by promoting a respectful, safe, and well-maintained community environment. FUNCTIONS, RESPONSIBILITIES AND DUTIES:

• Oversee in-house, contractor and agency maintenance on Association and Club buildings, grounds, streets, pools, infrastructure, other property, and equipment, in accordance with applicable policies, rules, procedures, contracts and regulatory requirements
• Develop scope of work for repair/replacement projects
• Lead and supervise a range of maintenance projects, from planning to execution.
• Perform periodic property and equipment inspections and document findings to determine current and long-term maintenance and repair needs advanced maintenance tasks on various building facilities, equipment, and systems.
• Operate and maintain specialized maintenance tools and equipment.
• Develop and manage maintenance plans, strategies, and budgets.
• Perform hands-on minor maintenance when practical and expedient.
• Coordinate with all other Villages departments and functions to ensure continuity of direction for maintenance activities.
• Maintain database records of all planned and accomplished maintenance and repair work, including budgets, expenditures, work and expenditure commitments and percentage completion.
• Work with department management on budget development and management, including annual Operating and Replacement Reserve updates.
• Evaluate and provide comments to resident Architectural Committee (AC) applications for practical application and compliance with all applicable regulations. Inspect the progress of AC approved property alterations to ensure compliance with the approved plan. Conduct final acceptance inspection.
• Maintain current knowledge of governing document provisions relating to architectural control.
• Conduct general visual inspections of condominium properties to identify the presence of unauthorized alterations.
• Conduct common area property examination at villa properties prior to sale and distribute the examination report.
• Maintain cleanliness and organization in work areas to facilitate efficient operations.
• Enforce safety guidelines and practices to create a secure working environment.
• Collaborate with the Director of Maintenance & Operations on departmental initiatives.
• Employee may be required to perform any other tasks as necessary
• Provide training and mentorship to junior team members.
• Participate in training and skill development opportunities to enhance expertise.QUALIFICATIONS:
  • Minimum of 4 years of experience in facilities maintenance or related fields, along with formal training.
  • Demonstrated leadership skills and the ability to manage complex maintenance projects.
  • Proficiency in construction techniques, materials, and interpreting architectural plans.
  • A strong customer service orientation, cost management, and computer literacy are required. The ability to clearly communicate with and work closely and harmoniously with customers, contractors, suppliers, and fellow employees in an open team environment is essential for success in this position.
  • Possession of a valid California driver's license with a clear driving record.
  • Effective written and oral communication skills in English; additional languages a plus.
  • Advanced computer skills, including proficiency in Excel, MS Word, Power Point, and Windows Office.
  • Willingness to adhere to uniform or appropriate attire requirements.PHYSICAL REQUIREMENTS:
    • Excellent mobility, including extensive walking, standing, twisting, stooping, and reaching.
    • The ability to work in various weather conditions.
    • The ability to climb ladders, enter crawl spaces, and safely negotiate pitched roofs.
    • The ability to work in an environment that may contain particles of dirt, pollen, dust, and chemicals.
    • The ability to lift to approximately 50 pounds.
      
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Keywords: Intelligence and National Security Alliance, Santa Clara , Project Manager, Executive , San Jose, California