Clinical Operations Administrator
Company: Stanford University
Location: Santa Clara
Posted on: January 20, 2023
The Department of Pediatrics, Division of Neonatal and
Developmental Medicine aims to provide optimum state-of-the-art
care for critically ill and recovering neonates and infants. We are
dedicated to the School of Medicine's mission of advancing and
exploring innovative and novel biomedical, translational, and
clinical research and education through the nurturing stimulation
of interactions among basic and clinical scientists, clinicians,
and educators throughout the School of Medicine and University, as
well as with the private and public sectors. Through our integrated
research, education, patient, and community outreach programs, we
are committed to maintaining the highest standards of academic
medicine and patient care.
We are seeking a full-time, 100% FTE Clinical Operations
Administrator (Administrative Assistant III) to provide clinical
operations support as well as administrative support including
travel and purchase reimbursements, travel arrangements, payment
processing, event coordination, grant and contract submissions, and
publications, for our LPCH NICU Medical Director and Director of
Quality and Safety
We believe Stanford's future success will be shaped by the diverse
perspectives, unique experiences, and inclusive culture of its
- Act on behalf of the supervisor, department manager, or chair
in regards to establishing priorities and identifying and resolving
problems that are administrative in nature.
- Oversee and/or perform duties associated with scheduling,
organizing, and operating complex conferences, seminars, and
events, including arranging with vendors for services, overseeing
the production and distribution of materials, administering
logistics, and managing event within budget.
- Compose and draft documents and correspondence for
presentations, course handouts, grants, conferences, seminars, and
reports; perform substantial editing and fact checking. Create,
maintain, modify, and/or ensure accuracy of content in various unit
documents, displays, reports, brochures, social media, and/or
- Plan and schedule calendar(s) with limited consultation,
resolve calendaring conflicts, and arrange travel in compliance
with unit, university, and sponsor policies.
- Create complex reports and spreadsheets which may utilize
specialized software and systems.
- Oversee and/or process a variety of complex financial
transactions; produce, monitor, and reconcile budget statements;
research, identify, and resolve discrepancies. May assist with
capital or special equipment requests and/or vendor selection.
- Coordinate and monitor routine maintenance services completion.
Plan and coordinate office moves and/or minor renovation
- May lead staff or supervise day-to-day work of student and/or
temporary workers, including scheduling, assigning, and
prioritizing workloads, setting appropriate deadlines, reviewing
work for quality and timeliness, and providing performance review
input. - Other duties may also be assigned
As an organization that receives federal funding, Stanford
University has a COVID-19 vaccination requirement that will apply
to all university employees, including those working remotely in
the United States and applicable subcontractors. To learn more
about COVID policies and guidelines for Stanford University Staff,
EDUCATION & EXPERIENCE (REQUIRED):
High school diploma and four years of administrative experience, or
combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Advanced computer skills and demonstrated experience with
office software and email applications.
- Demonstrated success in following through and completing
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment
in making decisions CERTIFICATIONS & LICENSES:
PHYSICAL REQUIREMENTS :
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp
lightly/fine manipulation, grasp forcefully, use a telephone,
sort/file paperwork or parts, lift/carry/push/pull objects that
weigh up to 10 pounds.
- Rarely twist/bend/stoop/squat, kneel/crawl. - Consistent with
its obligations under the law, the University will provide
reasonable accommodation to any employee with a disability who
requires accommodation to perform the essential functions of his or
Additional PHYSICAL REQUIREMENTS:
Additional WORKING CONDITIONS:
Keywords: Stanford University, Santa Clara , Clinical Operations Administrator, Healthcare , Santa Clara, California
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