-Voluntary Benefits including Accident, Critical Illness, Hospital
Indemnity, Supplemental Life (The Hartford)
-401K Retirement Benefits with 4% match and immediate 100% vesting
-Responsible for assisting with recruiting process including
scheduling interviews, conducting background/criminal checks,
employment reference check and creating new hires files and
occasionally attend job fairs.
-Responsible for the accurate entry of data into the HR software to
include new hires, terminations, training information, benefits,
-Assisting with record keeping and reports for new hires,
terminations, benefit administration, worker's compensation,
safety, payroll, lockers, etc.
-Assist in benefit administration, enrollment and health and
-Assist in safety programs.
-Assist in the planning and execution of associate events.
-Assist in employee training programs.
-Assist in constructing newsletter and interdepartmental
communication throughout the hotel.
-Responsible for clerical duties such as copying, filing, faxing,
-Be familiar with the operating procedures of all other areas of
the hotel, cooperating fully and in a friendly manner with those
areas to assure customer satisfaction.
-Be a Team Player and encourage the teamwork attitude among
-Attends department and inter-departmental meetings on the absence
-Notify management of any pertinent information related to hotel,
guests or employee activities.
-Be knowledgeable in all hotel emergency procedures.
-Ensures total guest satisfaction.
-Conducting safety inspections of the hotel.
-Responsible for updating bulletin boards and guest comment
-Assist in performing locker checks.
-Follow supervisor's instructions and performs other duties as
directed or assigned.
-Assist in and be responsible for payroll documentation as follows:
-Review daily payroll edits by 3 pm to insure all departments have
reviewed their time punches and made any necessary corrections.
-Ensure all payroll processing is accurate and timely.
-Check to make sure all payroll edits have the necessary
-Input sick, vacation and holiday or any misc. pay into
-Balance and input earnings into payroll.
-Input new hires into Payroll systems and payroll to include all
information from PAFs and direct deposit, insurance, etc.
-Balance deductions and payments to 3 rd parties such as
garnishments, 401k, medical insurance, etc.
-Prepare paychecks to be distributed each payday.
-Ensure all paychecks are accurate and signed off by associates
during each payroll.
-Enters adjustments and deductions for team members, and manages
payroll-related benefits such as vacation days.
-Ensures eligible team members enroll in benefit plans and
communicates changes in plans; coordinates annual enrollment
-Manages team member benefit eligibility review process.
-Reconciles medical invoices and ensures timely payment.
-Initiates off-boarding process, including benefit termination.
-Ensures team member files and medical files contain required
paperwork and are properly maintained and secured.
-Assists in the planning and organization of team member activities
(i.e. team member of the month, picnic, etc.).
-Ability to speak, read, write and give instructions in English.
Bilingual Spanish a plus.
-UKG experience preferred.
-Prior payroll experience REQUIRED.
-Ability to read, comprehend and write instructions, correspondence
-Human Resources and/or administrative experience preferred.
-Previous hotel industry experience preferred.
-Ability to manage time, be well organized, maintain concentration
and think clearly.
The Hilton Santa Clara is an Equal Opportunity Employer. All
qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, protected veteran status or
disability. If you need accommodation for any part of the
application process because of a medical condition or disability,
please call (408) 562-6714 or email Ngoc Diep at
email@example.com to let us know the nature of your