Parts Specialist

Company: Pacific Material Handling Solutions Inc
Location: Hayward
Posted on: February 16, 2026

Job Description:

Job Description Job Description Description: About us: At Pacific Equipment Solutions, we’re committed to helping our clients run their businesses and warehouses with speed, efficiency, and accuracy. Our clients value top performance forklifts and trucks, and they want to ensure their vehicles are being used to increase productivity all around. With branches in Salinas, Hayward, Sacramento, Fresno, Modesto and Las Vegas, we represent some of the biggest names in the forklift industry including Hyundai, Noblelift, Comblift, and more. Every member of PMHSI abides by our 5 key core values: satisfaction, urgency, inclusion, transparency and innovation. About the role: The Parts Administrator is responsible for managing and maintaining the inventory of parts and supplies for the company. This role involves tracking inventory levels, ordering new parts, and ensuring that all parts are properly stored and accounted for. The Parts Administrator will work closely with internal teams and external suppliers to ensure the timely and efficient procurement of necessary parts. Responsibilities: · Maintain parts inventory organization for business efficiency and contribute to the overall health of the inventory strategy. · Access obsolescence, stock, and backorders and open orders. · Process, pull, and adjust parts inventory accordingly for parts transactions. · Oversee and assist in parts receiving and stock inventory. · Ensure parts are debited to proper repair orders and invoices. · Oversee parts inventory and make necessary adjustments to correct parts count. · Must consistently provide outstanding brand and customer experience throughout the performance of their duties and responsibilities. · Submit and stock orders. · Check parts ETA for all Sales Representatives. Perform all administrative tasks associated with the Parts Department and ensure all necessary paperwork is completed accurately and on time. · Print invoices and delivery notes and reconcile invoices to delivery notes. · Order, check, log, and file all documentation for Theft Related Parts. · Submit Special Procurement orders. · Review and code the consolidated parts statement accordingly. · Work with Accounting on monthly parts reconciliation spreadsheet. · Initiate and confirm vendor payments issued. · Create damage returns, special returns, and shortages. · Ordering necessary supplies for the Parts Department. Requirements: Candidate requirements: · Excellent time management skills with a proven ability to meet deadlines · Strong ability to troubleshoot and give direction · Excellent communication and organizational skills · Function well in a high-paced team environment which at times may be stressful · Be able to withstand physical demands of the job · General knowledge of processes, software, costs, and other techniques to achieve maximum efficiency Education requirements: · A high school diploma or equivalent is typically required. Some technical or vocational training is a plus. Experience requirements: · 3 years' previous parts administration/inventory experience · Experience with inventory control systems and customer service is beneficial.

Keywords: Pacific Material Handling Solutions Inc, Santa Clara , Parts Specialist, Logistics, Transportation & Drivers , Hayward, California