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Santa Clara Entry Level Administrative Assistant - Global Law Firm

Company: Fragomen
Location: Santa Clara
Posted on: May 3, 2021

Job Description:

Our Santa Clara office is seeking an Administrative Assistant (Coordinator) to provide overall administrative support to legal teams. The position will work under direct supervision of an Attorney or team lead. This is an ideal role for someone with no previous immigration experience wanting to launch their legal career.

RESPONSIBILITIES:

Case Manage data entry and continued maintenance of date integrity

File and maintain physical files and supporting documentation

Create, edit, print and distribute materials

Open or close records/cases; maintain any and all records as requested by supervisor

General administrative duties as needed (i.e. faxing, copying, typing, etc.)

Meet assigned deadlines and communicate case progress/status/issues to supervisor

Follow up with client for outstanding documentation

Maintain client contact information

Update and manage status reports

Build knowledge of Firm and client processes

Other duties as required


QUALIFICATIONS & EXPERIENCE:

Bachelors degree preferred

Demonstrated ability to prioritize and balance competing demands and meet deadlines in a fast-paced professional services environment

Excellent communication and interpersonal skills, and ability to communicate effectively at all levels in person, by phone and by email

Ability to effectively manage and prioritize multiple people and various tasks simultaneously

Skilled in a variety of technology tools, including Microsoft Office

Ability to anticipate situations and respond quickly and professionally

Very strong organizational skills and excellent attention to detail

Extensive file and document management experience

Show interest in expanding knowledge and responsibilities in casework preparation

Demonstrate flexibility and initiative regarding assignments for self and team

Proven experience in handling multiple deliverables efficiently

Ability to provide information and respond to requests for assistance with courtesy and tact

Must be a team player as well as self-motivated and committed to excellence in the workplace

Keywords: Fragomen, Santa Clara , Santa Clara Entry Level Administrative Assistant - Global Law Firm, Other , Santa Clara, California

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