CCT Program Coordinator
Company: Stanford Medicine
Location: Santa Clara
Posted on: May 8, 2022
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Job Description:
The Early Life Stress and Resilience Program (ELSRP) in the
Department of Psychiatry & Behavioral Sciences at Stanford
University is seeking a Cue Centered Therapy (CCT) Program
Coordinator at 50% FTE to support managerial and administrative
tasks. The CCT Program Coordinator will work with staff and faculty
to assist in launching a campaign for the Cue Centered Therapy
Online Training Program as well as post-management once the
campaign has successfully been inaugurated. The lab is looking for
an individual who has strong administrative/project management
experience who can interact with various parties both within and
outside of Stanford to keep the momentum of project development. It
is important that candidates have a strong understanding of
business and functional requirements with excellent verbal,
written, presentation and interpersonal communication skills. An
ideal candidate will be self-motivated and detail-oriented with a
positive attitude under pressure especially in terms of managing
workload and meeting deadlines. Some aspects of the position entail
s cheduling of trainings and support (i.e., scheduling venue,
travel, preparation of training materials, etc.), managing complex
database systems and feedback survey data, Maintenance of Cue
Centered Therapy online program website, creation and management of
program reports (i.e., analysis of survey results, data on
participants), and more please see below for a comprehensive
description of duties. Duties include: Identifying project needs
and establishing priorities and identifying and resolving problems
that are administrative in nature. (i.e., Ensures team and vendors
are aligned on quality assurance testing and processes Oversee
and/or perform duties associated with scheduling, organizing, and
operating complex conferences, seminars, and events, including
arranging with vendors for services, overseeing the production and
distribution of materials, administering logistics, and managing
event within budget. Coordination with groups internal and external
of Stanford involved with the CCT training program (i.e., CME
office, finance department, translation companies, CBO's Creates
and manage development milestones and schedule; Plan and schedule
calendar(s) with limited consultation, resolve calendaring
conflicts, and arrange travel in compliance with unit, university,
and sponsor policies. Excellent writing skills particularly
familiar with the technical aspects of grant writing and to c
ompose and draft documents and correspondence for presentations,
course handouts, grants, conferences, seminars, and reports;
perform substantial editing and fact checking. Create, maintain,
modify, and/or ensure accuracy of content in various unit
documents, displays, reports, brochures, social media, and/or
websites. Create reports and spreadsheets which may utilize
specialized software and systems; understanding and capacity to
manage software and general website updates. Oversee, Creates,
and/or process a variety of financial transactions; produce,
monitor, and reconcile budgets, research, identify, and resolve
discrepancies. May assist with capital or special equipment
requests and/or vendor selection. Excellent Communication;
Communicates effectively to the whole team and goal-oriented
timelines Assists with program outreach; Part of the program
outreach includes a large component of program marketing and being
able to compose marketing materials and content in social media,
community agencies brochures, etc. - The job duties listed are
typical examples of work performed by positions in this job
classification and are not designed to contain or be interpreted as
a comprehensive inventory of all duties, tasks, and
responsibilities. Specific duties and responsibilities may vary
depending on department or program needs without changing the
general nature and scope of the job or level of responsibility.
Employees may also perform other duties as assigned. DESIRED
QUALIFICATIONS: Strong administrative/project management experience
Excellent verbal, written, presentation and interpersonal
communication skills Bachelor's degree EDUCATION & EXPERIENCE
(REQUIRED): High school diploma and four years of administrative
experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer
skills and demonstrated experience with office software and email
applications. Demonstrated success in following through and
completing projects. Excellent organizational skills and attention
to detail. Strong verbal and written communication skills.
Excellent customer service and interpersonal skills. Ability to
prioritize, multi-task, and assign work to others. Ability to take
initiative and ownership of projects. Ability to routinely and
independently exercise sound judgment in making decisions
CERTIFICATIONS & LICENSES: None PHYSICAL REQUIREMENTS: Constantly
perform desk-based computer tasks. Frequently sitting. Occasionally
stand/walk, reach/work above shoulders, grasp lightly/fine
manipulation, grasp forcefully, use a telephone, sort/file
paperwork or parts, lift/carry/push/pull objects that weigh up to
10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. - Consistent
with its obligations under the law, the University will provide
reasonable accommodation to any employee with a disability who
requires accommodation to perform the essential functions of his or
her job. WORK STANDARDS (from JDL) Interpersonal Skills:
Demonstrates the ability to work well with Stanford colleagues and
clients and with external organizations. Promote Culture of Safety:
Demonstrates commitment to personal responsibility and value for
safety; communicates safety concerns; uses and promotes safe
behaviors based on training and lessons learned. Subject to and
expected to comply with all applicable University policies and
procedures, including but not limited to the personnel policies and
other policies found in the University's Administrative Guide,
http://adminguide.stanford.edu As an organization that receives
federal funding, Stanford University has a COVID-19 vaccination
requirement that will apply to all university employees, including
those working remotely in the United States and applicable
subcontractors. To learn more about COVID policies and guidelines
for Stanford University Staff, please visit
https://cardinalatwork.stanford.edu/working-stanford/covid-19/interim-policies/covid-19-surveillance-testing-policy
Additional Information Schedule: Part-time Job Code: 4103 Employee
Status: Regular Pay Grade: F Requisition ID: 93950 As an
organization that receives federal funding, Stanford University has
a COVID-19 vaccination requirement that will apply to all
university employees, including those working remotely in the
United States and applicable subcontractors. To learn more about
COVID policies and guidelines for Stanford University Staff, please
visit
https://cardinalatwork.stanford.edu/working-stanford/covid-19/interim-policies/covid-19-surveillance-testing-policy
Keywords: Stanford Medicine, Santa Clara , CCT Program Coordinator, Other , Santa Clara, California
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