Project Administrator - Dirtmarket

Company: Preston Companies
Location: Santa Clara
Posted on: May 10, 2022

Job Description:

Project Administrator (Full Time) at DirtMarket executes all aspects of Client Invoicing, Job Number requests, PO signatures, Preliminary Information Notices, Timberscan coding and primary approval of sub and vendor invoicing.Project Administrator Job Duties Include:

• Prepares client billing invoices with backup (tags, T&M Tickets, Standby Time, etc.) and submits to the client with a copy to the AR Department
• PDFs Timberscan Invoice Reports for the team every two weeks
• Fills out Project Information Sheet and submits for Job #s
• Add the project information to Account Payable/Account Receivable sheet
• Fills out Preliminary Lien Information request form and sends out
• Fills out all Preliminary Notice Information and sends to all parties, obtaining green card receipts
• Sends Preliminary Lien information to subcontractors as needed
• Requests and collects all insurance certs from ALL lower tier subcontractors/vendors and carries out the review and approval process with internal insurance reviewer
• Manage project insurance certificates for DirtMarket clients
• Manage contracts using contract log and other tools to keep track of the executed contract agreements for multiple projects
• Helps with Office Administration tasks such as ordering office supplies and other items the office may need
• Assist with occasional business events/meetings in the office and field as needed
• Assist General Manager with monthly expense reports
• Assist project engineers and project managers with vendor and subcontract account setup Project Administrator Background and Education:The ideal candidate would have the following skills and background
  • Have good math skills
  • Have some Account Payable or Account Receivable background
  • Have good writing skills
  • Have good Excel skillsPowered by JazzHR

Keywords: Preston Companies, Santa Clara , Project Administrator - Dirtmarket, Other , Santa Clara, California