CCT Program Coordinator
Company: Stanford Medicine
Location: Santa Clara
Posted on: May 15, 2022
The Early Life Stress and Resilience Program (ELSRP) in the
Department of Psychiatry & Behavioral Sciences at Stanford
University is seeking a Cue Centered Therapy (CCT) Program
Coordinator at 50% FTE to support managerial and administrative
tasks. The CCT Program Coordinator will work with staff and faculty
to assist in launching a campaign for the Cue Centered Therapy
Online Training Program as well as post-management once the
campaign has successfully been inaugurated. The lab is looking for
an individual who has strong administrative/project management
experience who can interact with various parties both within and
outside of Stanford to keep the momentum of project development. It
is important that candidates have a strong understanding of
business and functional requirements with excellent verbal,
written, presentation and interpersonal communication skills. An
ideal candidate will be self-motivated and detail-oriented with a
positive attitude under pressure especially in terms of managing
workload and meeting deadlines. Some aspects of the position entail
s cheduling of trainings and support (i.e., scheduling venue,
travel, preparation of training materials, etc.), managing complex
database systems and feedback survey data, Maintenance of Cue
Centered Therapy online program website, creation and management of
program reports (i.e., analysis of survey results, data on
participants), and more please see below for a comprehensive
description of duties. Duties include:
- Identifying project needs and establishing priorities and
identifying and resolving problems that are administrative in
nature. (i.e., Ensures team and vendors are aligned on quality
assurance testing and processes
- Oversee and/or perform duties associated with scheduling,
organizing, and operating complex conferences, seminars, and
events, including arranging with vendors for services, overseeing
the production and distribution of materials, administering
logistics, and managing event within budget.
- Coordination with groups internal and external of Stanford
involved with the CCT training program (i.e., CME office, finance
department, translation companies, CBO's
- Creates and manage development milestones and schedule; Plan
and schedule calendar(s) with limited consultation, resolve
calendaring conflicts, and arrange travel in compliance with unit,
university, and sponsor policies.
- Excellent writing skills particularly familiar with the
technical aspects of grant writing and to c ompose and draft
documents and correspondence for presentations, course handouts,
grants, conferences, seminars, and reports; perform substantial
editing and fact checking. Create, maintain, modify, and/or ensure
accuracy of content in various unit documents, displays, reports,
brochures, social media, and/or websites.
- Create reports and spreadsheets which may utilize specialized
software and systems; understanding and capacity to manage software
and general website updates.
- Oversee, Creates, and/or process a variety of financial
transactions; produce, monitor, and reconcile budgets, research,
identify, and resolve discrepancies. May assist with capital or
special equipment requests and/or vendor selection.
- Excellent Communication; Communicates effectively to the whole
team and goal-oriented timelines
- Assists with program outreach; Part of the program outreach
includes a large component of program marketing and being able to
compose marketing materials and content in social media, community
agencies brochures, etc. * - The job duties listed are typical
examples of work performed by positions in this job classification
and are not designed to contain or be interpreted as a
comprehensive inventory of all duties, tasks, and responsibilities.
Specific duties and responsibilities may vary depending on
department or program needs without changing the general nature and
scope of the job or level of responsibility. Employees may also
perform other duties as assigned. DESIRED QUALIFICATIONS: Strong
administrative/project management experience Excellent verbal,
written, presentation and interpersonal communication skills
Bachelor's degree EDUCATION & EXPERIENCE (REQUIRED): High school
diploma and four years of administrative experience, or combination
of education and relevant experience. KNOWLEDGE, SKILLS AND
- Advanced computer skills and demonstrated experience with
office software and email applications.
- Demonstrated success in following through and completing
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment
in making decisions CERTIFICATIONS & LICENSES: None PHYSICAL
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp
lightly/fine manipulation, grasp forcefully, use a telephone,
sort/file paperwork or parts, lift/carry/push/pull objects that
weigh up to 10 pounds.
- Rarely twist/bend/stoop/squat, kneel/crawl. * - Consistent with
its obligations under the law, the University will provide
reasonable accommodation to any employee with a disability who
requires accommodation to perform the essential functions of his or
her job. WORK STANDARDS (from JDL)
- Interpersonal Skills: Demonstrates the ability to work well
with Stanford colleagues and clients and with external
- Promote Culture of Safety: Demonstrates commitment to personal
responsibility and value for safety; communicates safety concerns;
uses and promotes safe behaviors based on training and lessons
- Subject to and expected to comply with all applicable
University policies and procedures, including but not limited to
the personnel policies and other policies found in the University's
Administrative Guide, http://adminguide.stanford.edu
- As an organization that receives federal funding, Stanford
University has a COVID-19 vaccination requirement that will apply
to all university employees, including those working remotely in
the United States and applicable subcontractors. To learn more
about COVID policies and guidelines for Stanford University Staff,
- Schedule: Part-time
- Job Code: 4103
- Employee Status: Regular
- Pay Grade: F
- Requisition ID: 93950 As an organization that receives federal
funding, Stanford University has a COVID-19 vaccination requirement
that will apply to all university employees, including those
working remotely in the United States and applicable
subcontractors. To learn more about COVID policies and guidelines
for Stanford University Staff, please visit
Keywords: Stanford Medicine, Santa Clara , CCT Program Coordinator, Other , Santa Clara, California
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