Executive Assistant

Company: Agilent
Location: Santa Clara
Posted on: June 25, 2022

Job Description:

To protect the health and safety of our employees, contractors, customers and communities, employees in the U.S. and Puerto Rico are required to be fully vaccinated against COVID-19, unless an approved exemption has been granted for a medical reason, sincerely held religious belief, or an employee is otherwise exempt under applicable law. Agilent inspires and supports discoveries that advance the quality of life. We provide life science, diagnostic and applied market laboratories worldwide with instruments, services, consumables, applications and expertise. Agilent enables customers to gain the answers and insights they seek so they can do what they do best: improve the world around us. Information about Agilent is available at www.agilent.com. Performs advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices. Prepares correspondence, reports, etc. screens telephone calls and visitors, and resolves routine and complex inquiries. Schedule appointments, meetings, travel itineraries, and coordinates related arrangements. Requires thorough knowledge of company operations, policies and procedures. Classification into this level requires the incumbent to report to a manager on the Executive level. Applies knowledge of the job and company policies to complete routine and non-routine assignments. Requires independent judgment and creative problem solving complex in nature and deadlines are often narrow. Has extensive skills utilizing the MS suite, Outlook, Excel, Powerpoint, Sharepoint, Teams and Adobe. Excellent collaboration skills engaging with key stakeholders across the Americas region providing support for the GS business applications. Expertise on the Ariba platform, submitting purchase requisitions, reviewing and approving requisitions, loading contracts, supplier adds and approvals that are aligned with our GS policies and procedures. Strong desire to provide help and navigate as needed in supporting both the organization and our stakeholders. Leads mini projects through the project lifecycle, providing quad updates, managing project plan and periodic meetings to provide status/progress updates. Keep management informed of progress, key issues and changes which may impact the business. Manages Staff meetings, schedules and captures key action items. Schedules strategic supplier reviews annually Quarterly sends and consolidates results of GS customer survey Schedules Quarterly Power hour manages the recordings, outline of agenda and pull together the slides. Letters of representation Quarterly Peer to Peer and Star Awards Prepares quarterly QFR slides, engaging staff for content and updatesManages travel and quarterly travel plans PDN-968d532e-a5c3-45ee-91a4-b2c048a26857

Keywords: Agilent, Santa Clara , Executive Assistant, Other , Santa Clara, California