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MAC Coordinator

Company: Skanska
Location: Santa Clara
Posted on: November 22, 2022

Job Description:

Ready for the next step in your career? Skanska is providing Program Management/ Construction/ and Move Management Services for Applied Materials (AMAT). The MAC/FSR Coordinator will manage multiple office moves, furniture reconfigurations, and minor tenant improvements, in 20+ buildings on three corporate campuses located in Santa Clara and Sunnyvale, CA.
MAC Coordinator Responsibilities:

  • Manage the FSR order system & work allocations
  • Manage Action Line (same-day / warranty / repair requests for FF&E items)
  • Manage contractors & Vendor relationships on FSR's
  • Plan and manage successfully relocations up to 100 moves and 200 FSRs per month
  • Interact with staff, subcontractors and vendors
  • Ensure client satisfaction throughout the relocation management process
  • Develop and implement relocation project plan, schedule and budget through collaboration with the facility, project and construction managers and adhere to it
  • Develop and maintain project schedules for move management activities
  • Prepare/update FSR financial status reports, review invoices and ensure timely payment, update tracking reports and maintain files for due diligence and financials
  • Procure and manage move labor, including vendor/contractor bidding process, evaluate proposals and recommend selection of vendor/contractor
  • Initiate and manage meetings to review move schedules with move vendors and key stakeholders and customers
  • Evaluate vendors to ensure contract compliance with the standards of performance
  • Ensure all project initiation, execution and closeout documentation are complete
  • Manage work orders, including but not limited to furniture reconfigurations and repairs, and space enhancements
  • Coordinate with various service providers (IT, VTS, Construction and Associate Relocations and Furniture Installation contractor) to determine the appropriate date(s) for implementation and communicate those dates
  • Plan, schedule and implement relocations, providing the main client contact with scheduled dates, move instructions, and move orientations for large groups as required.
  • Provide move signage, general move directions, and be present on campus or at the move site, available to answer questions and resolve post-move issues.
  • Familiarity with modular furniture systems & traditional Move, Adds, Changes (MAC)
  • Ability to coordinate and manage related vendors for furniture reconfiguration work
  • Develop and implement process improvements for delivery of MAC/FSR services
    MAC Coordinator Qualifications:
    • Strong customer service skills and ability to manage work appropriately
    • Strong problem solving, decision making, management, and written and verbal communication skills
    • Ability to handle heavy volume of work daily, including multitasking and assign vendor responsibilities
    • Understanding of office furniture / interior design / minor renovations industry
    • Familiarity with requirements of drawings and specifications and with terms and conditions of project contracts, subcontracts and purchase orders; ability to read drawings and specifications
    • Ability to maintain discretion and confidentiality at all times
      MAC Coordinator Requirements:
      • 3+ years relevant experience
      • Background in facilities / furniture logistics & order expediting, warehousing and inventory control preferred
      • Excellent computer skills in: MS Excel, AutoCAD, MS Project, MS Word, Prolog
        MAC Coordinator Benefits:
        • Competitive Salary
        • Excellent Insurance Package
        • 401k w/match and Excellent Employee Stock Purchase Plan
        • Family centric time off and leave policies - including non-birthing parent leave
        • An amazing culture focused on Diversity and Inclusion

          Skanska is an Equal Opportunity Employer and is committed to providing employees with a work environment free of discrimination, harassment or retaliation. All aspects of employment including the decision to hire, promote, discipline, or discharge is based on job requirement, individual qualifications, merit, and business needs. Skanska does not discriminate on the basis of race, color, religion, creed, national origin, ancestry, sex (including pregnancy), age, disability (includes physical or mental), citizenship status, sexual orientation, gender identity and/or expression, marital status, civil union or domestic partnership status, military or veteran status, family medical history or genetic information, family or parental status, or any other protected characteristics under federal, state, or local law.
          Skanska is one of the world's leading construction and development companies. Skanska's core operations in the U.S. include building construction, civil infrastructure and developing self-financed commercial properties. In 2020, construction in the U.S. generated $6.5 billion in revenue, and as a developer in the U.S., Skanska has invested a total of $2.8 billion in commercial and multi-family projects. With U.S. headquarters in New York City, Skanska has 29 offices with 7,600 employees nationwide. An industry-leading innovator in both safety and project execution, Skanska offers competitive solutions for traditional and complex assignments that build a more sustainable future for our customers and communities. Global revenue of parent company Skanska AB, headquartered in Stockholm and listed on the Stockholm Stock Exchange, totaled approximately $17.2 billion in 2020.
          Search Firm and Employment Agency Disclaimer

          Skanska USA Human Resources ("Skanska HR") provides HR services to the Skanska business units within the U.S.A. including Skanska USA Civil Inc., Skanska USA Building Inc., Skanska USA Commercial Development Inc. and Skanska Infrastructure Development Inc. (collectively "Skanska USA"). As such, Skanska HR is the sole authorized representative of Skanska USA to execute any agreements with search firms, employment agencies or any employment vendor ("Vendor"). As a condition precedent to any entitlement for payment, a Vendor shall have both (1) Skanska USA Placement Agreement, and (2) an Engagement Job Order executed by an authorized Skanska HR representative. Absent the properly executed documents, Skanska HR shall have no obligation to make payment to the Vendor. Verbal or written communications from any employee of Skanska USA business units shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be considered property of Skanska HR.

Keywords: Skanska, Santa Clara , MAC Coordinator, Other , Santa Clara, California

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