Company: Disability Solutions
Location: Santa Clara
Posted on: February 10, 2024
Robotics & Digital Solutions, part of the Johnson & Johnson
family of companies, is recruiting for an Executive Assistant this
position is in Santa Clara, CA and may require up to 10% travel.
Robotics & Digital Solutions is part of Ethicon, Inc., a global
leader in surgery with products and solutions found in almost every
operating room around the world. Ethicon has made significant
contributions to surgery for more than 100 years from creating the
first sutures, to revolutionizing surgery with minimally invasive
procedures. Our continuing dedication to Shape the Future of
Surgery is built on our commitment to help address the world's most
pressing health care issues and improve and save more lives.
Through Ethicon's surgical technologies and solutions including
robotics, digital solutions, sutures, staplers, energy devices,
trocars and hemostats and our commitment to treat serious medical
conditions like obesity and cancer worldwide, we deliver innovation
to make a life-changing impact. For more information, visit As the
Executive Assistant, you will play a crucial role in supporting
high-level executives and ensuring the smooth functioning of the
executive office. This position demands a proactive and highly
organized professional with excellent communication skills,
discretion, and the ability to handle a wide range of
responsibilities. Key Responsibilities: Executive Support:
- Provide comprehensive administrative support to senior
executives, including managing calendars, scheduling meetings, and
making travel arrangements.
- Prioritize and coordinate appointments and meetings, ensuring
efficient use of the executive's time. Communication and Liaison:
- Serve as a primary point of contact between the executive and
- Handle incoming communications, including emails, phone calls,
and mail, and respond or redirect as appropriate. Documentation and
- Prepare and edit documents, presentations, and reports on
behalf of the executive.
- Maintain organized and up-to-date files, ensuring easy
retrieval of information when needed. Project Management:
- Assist in managing projects by coordinating tasks, deadlines,
and communication among team members.
- Monitor project timelines and provide regular updates to the
- Handle sensitive information with the utmost discretion and
maintain confidentiality in all matters related to the executive
and the organization. Meeting Coordination:
- Coordinate and schedule meetings, conferences, and events,
including logistical arrangements and preparation of necessary
- Attend meetings, take minutes, and distribute summaries as
- Plan and schedule meetings, presentations, and other office
related events to maintain and build team culture Office
- Oversee the smooth running of the executive office, including
managing supplies, equipment, and office space.
- Collaborate with other administrative staff to ensure a
cohesive and efficient office environment.
- Arrange for payment of contractors and vendors by liaising with
Accounting and Purchasing departments
- Support RAD Senior Leaders on new employees onboarding (e.g.,
hardware requests, corporate card requests etc.) as needed
- Support RAD Senior Leaders on employees offboarding (e.g.,
hardware return, legacy systems access shutdown, etc.) as needed
- Anticipate and address challenges proactively, finding
solutions to issues that may arise in the daily operations of the
Keywords: Disability Solutions, Santa Clara , Executive Assistant, Other , Santa Clara, California
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