Company: Kelly Services
Location: Santa Clara
Posted on: November 22, 2021
Project Coordinator Job Description
Kelly Outsourcing & Consulting Group (KellyOCG), a managed solution
provider and business unit of Kelly Services, Inc., is currently
seeking a Project Coordinator for a long-term engagement at one of
our Global Medical Device clients in Blue Ash, OH. - -This position
will be considered for those in Redwood City, CA or Santa Clara,
CA. - You will be required to work on-site at our client's facility
at least three days per/week. This role is a full-time, fully
benefitted position. - - As a KellyOCG employee you will be
eligible for Medical, Dental, 401K and a variety of other benefits
to choose from. - - You will also be eligible for paid time off,
including holiday, vacation, and sick/personal time. - All KellyOCG
employees receive annual performance reviews.
KEY JOB RESPONSIBILITIES :
Provide administrative support for Vice President, Sr. Director,
Directors, and others as requested.
Coordination of franchise meetings & events, both on & off-site
Will collaborate with all R&D Leadership to coordinate
meetings. This will include working with administrative support at
other client locations to confirm agenda / travel arrangements as
well as communicating with CWT to arrange travel and hotel
requirements and communicating with the key team members to relay
critical meeting information.
Provide project updates, help maintain project schedules, budgets,
etc. - Will include scheduling project related meetings for the
Ethicon / Verb Leadership Team, which includes communication to
internal / external team, travel arrangements, correspondence with
surgeons and/or assistants, logistics, etc.
Manage complex travel accommodations and coordinate complex meeting
schedules to ensure all internal and external stakeholders can
attend necessary portions of concurrent meetings.
Represent client by displaying superior communication skills with
internal / external candidates and act as on-site coordinator for
interviews / on-boarding activities. Will be the central point of
communication with our candidates for hire.
Ordering office supplies, on-boarding supplies for new team
members, coordination of start dates, badging access, and training
needs with IT, Security, and Training Teams
Preparation & reconciliation of expense reports in a timely
Preparation of presentation materials utilizing word processing &
Maintenance of appointment calendars, organizational charts, and
Correspondence of general nature from marginal notes & verbal
Processing or assistance with human resources (HRS) forms as
Facilitate communication flow throughout franchise; coordinate
office moves for franchise associates.
Act as liaison between staff / associates / other departments &
director / manager
Assure that requests are handled efficiently, effectively &
Work closely with other R&D support associates.
Establish, organize, and maintain franchise files to comply with
Corporate Record Retention Policy
Interface with other facilities, suppliers & contractors as
High School diploma required; 2-year degree in business, technical
or equivalent job experience preferred.
5 - 10 years of progressive administrative experience; product
development organizational experience a plus
Experience in a fast-paced, team-based work environment
Business applications, ARIBA and eMarketplace [Global Purchasing),
Concur Travel and Expense Reporting. Fieldglass and SAP
Interpersonal skills to deal effectively with internal & external
customers - all levels.
PLEASE NOTE: This position is not being handled by the local
branch. If you or someone you know are interested, please reply to
this posting or email updated resume to
Why Kelly - ?
Youre looking to keep your career moving onward and upward, and
were here to help you do just that. Our financial staffing experts
will connect you with premier companies for opportunities where you
can learn, grow, and thrive. Jobs that fit your skills and
experience, and most importantly, fit right on your path of where
you want to go in in your career. It all adds up.
About Kelly -
At Kelly, were always thinking about whats next and advising job
seekers on new ways of working to reach their full potential. In
fact, were a leading advocate for temporary/nontraditional
workstyles, because we believe they allow flexibility and
tremendous growth opportunities that enable a better way to work
and live (plus, did we mention we provide a ton of benefits ?).
Connecting great people with great companies is what we do best,
and our employment opportunities span a wide variety of workstyles,
skill levels, and industries around the world. Kelly is an equal
opportunity employer committed to employing a diverse workforce and
providing accommodations for people with disabilities in all parts
of the hiring process as required under its Employment
Accommodation Policy. Kelly will work with applicants to meet
accommodation needs that are made known to Kelly in advance.
Keywords: Kelly Services, Santa Clara , Project Coordinator, Professions , Santa Clara, California
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