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Project Coordinator

Company: Kelly Services
Location: Santa Clara
Posted on: November 22, 2021

Job Description:

Project Coordinator Job Description
Kelly Outsourcing & Consulting Group (KellyOCG), a managed solution provider and business unit of Kelly Services, Inc., is currently seeking a Project Coordinator for a long-term engagement at one of our Global Medical Device clients in Blue Ash, OH. - -This position will be considered for those in Redwood City, CA or Santa Clara, CA. - You will be required to work on-site at our client's facility at least three days per/week. This role is a full-time, fully benefitted position. - - As a KellyOCG employee you will be eligible for Medical, Dental, 401K and a variety of other benefits to choose from. - - You will also be eligible for paid time off, including holiday, vacation, and sick/personal time. - All KellyOCG employees receive annual performance reviews.

Provide administrative support for Vice President, Sr. Director, Directors, and others as requested.
Coordination of franchise meetings & events, both on & off-site
Will collaborate with all R&D Leadership to coordinate meetings. This will include working with administrative support at other client locations to confirm agenda / travel arrangements as well as communicating with CWT to arrange travel and hotel requirements and communicating with the key team members to relay critical meeting information.
Provide project updates, help maintain project schedules, budgets, etc. - Will include scheduling project related meetings for the Ethicon / Verb Leadership Team, which includes communication to internal / external team, travel arrangements, correspondence with surgeons and/or assistants, logistics, etc.
Manage complex travel accommodations and coordinate complex meeting schedules to ensure all internal and external stakeholders can attend necessary portions of concurrent meetings.
Represent client by displaying superior communication skills with internal / external candidates and act as on-site coordinator for interviews / on-boarding activities. Will be the central point of communication with our candidates for hire.
Ordering office supplies, on-boarding supplies for new team members, coordination of start dates, badging access, and training needs with IT, Security, and Training Teams
Preparation & reconciliation of expense reports in a timely manner
Preparation of presentation materials utilizing word processing & graphics software.
Maintenance of appointment calendars, organizational charts, and job descriptions
Correspondence of general nature from marginal notes & verbal communication
Processing or assistance with human resources (HRS) forms as needed.
Facilitate communication flow throughout franchise; coordinate office moves for franchise associates.
Act as liaison between staff / associates / other departments & director / manager
Assure that requests are handled efficiently, effectively & courteously.
Work closely with other R&D support associates.
Establish, organize, and maintain franchise files to comply with Corporate Record Retention Policy
Interface with other facilities, suppliers & contractors as required.
High School diploma required; 2-year degree in business, technical or equivalent job experience preferred.
5 - 10 years of progressive administrative experience; product development organizational experience a plus
Experience in a fast-paced, team-based work environment
Business applications, ARIBA and eMarketplace [Global Purchasing), Concur Travel and Expense Reporting. Fieldglass and SAP
Interpersonal skills to deal effectively with internal & external customers - all levels.
PLEASE NOTE: This position is not being handled by the local branch. If you or someone you know are interested, please reply to this posting or email updated resume to

Why Kelly - ?
Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.
About Kelly -
At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world. Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

Keywords: Kelly Services, Santa Clara , Project Coordinator, Professions , Santa Clara, California

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