Procurement Specialist

Company: Direct Line
Location: Santa Clara
Posted on: August 5, 2022

Job Description:

Job DescriptionSUMMARY Direct Line ("DL") is a high growth global technology services company with primary focus in providing design, integration, installation, maintenance and managed services to well-known data center operators and technology companies. Direct Line deploys decades of experience and knowledge through key partnerships with hyperscale technology companies and multi-tenant data center operators that give its clients a competitive marketplace advantage. Direct Line is committed to continually improving our industry through certified training of cutting-edge technicians that deliver superior results with a passion for detail. Direct Line is headquartered in Fremont, California with additional locations in Virginia, Tennessee, North Carolina, New Mexico, the Pacific Northwest, Asia-Pacific, and Europe.ESSENTIAL DUTIES AND RESPONSIBILITIES

• Taking requests and keeping tickets up to date
• Finding appropriate sources (new and proven vendors) and building relationships with providers
• Converting requests and Bills of Material to Purchase Requisitions
• Coordinating the Purchase Order approval process
• Working with Supply Chain to obtain signatures and legal reviews
• Tracking estimated shipment dates weekly or more frequently as required
• Proactively notifying management of any change to order quantities and shipment dates
• Ensuring orders are expedited when necessary
• Tracking shipments and notifying receiving and logistics personnel of inbound product
• Verifying materials expected have been received and authorizing invoice payment
• Coordinating fixed asset transfers
• Reporting contractor and other service provider delivery against Purchase Order parameters
• Reporting delivery quantities against demand and order quantities
• Reporting procurement status for every order
• Producing ad-hoc reports and answering questions quickly and with high accuracyQUALIFICATIONS
  • Undergraduate degree in Computer Science, a related field, or equivalent experience preferred
  • 5+ years in procurement with proven track record of supporting technology organizations in acquisition of goods (government experience preferred, fast paced bring up team support preferred)
  • Clear, concise, and professional communications
  • Process and detail oriented with an appreciation of the importance of the role to the success of the organization – strong tactical planning skills
  • Experience with industry tools for managing the procurement of materials and the tracking of tickets from inception to closure. Preferred systems:
    • SAP
    • Jira
    • Coupa
    • Shipper tracking websites
    • Slack
    • Excellent Microsoft Excel skills (google sheet experience is a strong plus)
      • Spreadsheet creation with professional presentation and formatting (reports are often seen at the C-level)
      • VLOOKUP and other advanced functions
      • Emphasis on the validity and priority of the data being presented – avoidance of extraneous information that clouds the message of the report

Keywords: Direct Line, Santa Clara , Procurement Specialist, Professions , Santa Clara, California